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Career Opportunities

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Research specialist Kayne Mettert and Claire Allen, MPH, an implementation and evaluation associate in the Learning Health System Program.


Kaiser Permanente Washington Health Research Institute hires talented professionals to join us in our mission to improve health and health care for all. Below are a select openings. For information on other career opportunities at Kaiser Permanente Washington Health Research Institute, check Kaiser Permanente Washington's job site.

Open positions


Director Grants Administration

Location: Seattle, WA Job Number: 895740 Date posted: 08/05/2020

Description:
Accountable for managing, directing and leading the Pre-Award & Post-Award Grant Administration units of KPWHRI Oversees and directs Pre- Award development, Post-Award financial management and related regulatory research compliance as applies to administering of funded awards from federal, state, and other funding agencies, foundations and industries. Accountable for the day-to-day direction and management of staff to assure units are managed within budget, and staff expertise and customer service goals are developed. Informs, interprets and/or seeks legal expertise as appropriate regarding changes in federal, state, local regulations and organizational policies.  Serves as a liaison with the Kaisers national research office, federal agencies and other Kaiser research centers.  Facilitates collaboration with other units of the Financial Research Administration (FRA) department, within the institute and other Kaiser regional research centers.

Essential Responsibilities:

  • Leadership & Direction: Provides leadership, operational and strategic direction for Pre-Award & Post-Award Grant Administration. Develops departmental goals and operational plans that are aligned with KPWA and KPWHRI missions and business goals. Integrates operations of these functional areas/units with the overall mission and scientific agenda of KPWHRI. Participates in leadership teams, setting strategic direction, developing and implementing policies to facilitate research and financial compliance, and engaging in problem solving and decision-making for Institute-wide issues. May lead or serve on standing committees or ad hoc work groups in support of key goals, improvement or regulatory initiatives. Participates in annual strategic and operational planning, design and deployment of initiatives at KPWHRI. Supports the Institute's mission & promotes KP values, fosters effective communication, problem solving, identifies issues and makes solution-based recommendations.
  • Regulatory Compliance: Monitors and assures grant proposals are submitted and awarded grants are compliant and consistent with all applicable federal, state, local regulations, KFRI and KPWA policies and procedures. Develops and implements policies, procedures, and guidance for the Pre-Award & Post-Award Grant Administration teams. Monitors compliance of those policies that are owned by the unit. In collaboration with KPWHRI Research Operations & Business Systems unit the Post-Award team assures all post-award activities are managed according to all applicable regulations, deadlines and contractual clauses. Coordinates with KFRI and or KPWA Financial Services as necessary for completion of requested audits.
  • Administration & Management: Provides management oversight of grant administration staff. Responsible for the day to day management and supervision of staff, and budget management oversight. Develops effective teambuilding within the Grant Administration units and across the FRA department. Creates collaborative and highly effective teams. Assures all faculty and staff remain current in the knowledge of relevant federal and state regulations that govern grants. Oversees the preparation of grant proposals and related agreements. Negotiates with collaborators and funders (e.g., NIH Officers, Contracting Officers). May approve and sign submissions, contracts, subcontracts and agreements on behalf of KPWHRI as an Institutional Authorized individual with signature authority. Ensure staff engage in financial audits.
  • Research Efficient Systems: Develops and promotes use of standard work. Applies Lean methods to improve or develop new processes in response to new regulations or the implementation of new systems. Monitors and evaluates system and process effectiveness; effects changes required for improvement. Develops and maintains an administrative structure and staffing to effectively address KPWHRI goals and objectives. Plans, provides and/or coordinates training and educational programs on KPWA, KFRI and KPWHRI policies, procedures and relevant Federal and State regulations to all Institute staff. Consults and collaborates with KPWHRI Leadership, investigators, managers and supervisors to identify training needs. Works cross-functionally to support process improvement initiatives and the development of management systems for performance and productivity monitoring.
  • Communication & Collaboration: Principal point of institutional contact for NIH and other sponsored research program officers. Maintains effective working relationships with key funding agency representatives. Maintains effective working relationships with personnel in other KPWA an KFRI departments, and with KPWHRI faculty, physicians and other related staff. Serves as a resource to research leaders, faculty and staff in the development of research proposals and management of grants.

Basic Qualifications:
Experience

  • Minimum seven (7) years of experience in each of the following: supervisory or management experience; progressive management and leadership experience in a health care, research or academic setting required.

Education

  • B.A./B.S. in a Humanities, Sciences, Engineering, Business or Accounting with emphasis in Business, Accounting, Management, Finance, Research Administration, or Health Care.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Familiarity with sponsored programs.
  • Experience in general management & financial management.
  • Progressively responsible management/supervisory experience which has included two or more of the following in a research administration environment: Grant administration; effectively leading complex teams including: mentoring, coaching, providing performance management and development and administering organizational policies.
  • Experience in developing and deploying new processes or standard work and developing and deploying training programs.
  • Advanced leadership, business and operational planning, budget management, change management and organizational skills.
  • Ability to provide guidance and leadership to research administrative staff.
  • Ability to work effectively with investigators, administration and scientific staff.
  • Excellent communication (verbal and written), interpersonal and managerial skills.
  • Provide individual, team building and develop interpersonal skills.
  • Demonstrated ability to effectively supervise and train technical and research administrative staff.
  • Advanced ability to lead, guide and integrate strategic planning processes and organizational goal development.
  • Knowledge of applicable federal and state regulations and laws (e.g. employment, sponsored government research, applicable OMB uniform guidance and super circulars).
  • Strong analytical skills.
  • Skills in business process engineering, streamlining systems and operations, formulating policies and procedures, and developing and implementing new internal processes.

Preferred Qualifications:

  • Ten (10) years of experience in each of the following: supervisory or management experience; progressive management and leadership and supervision experience of sponsored research grant administration staff.
  • Experience managing sponsored research grants and awards.
  • Master's degree in a related Biomedical or Health Services, Business or related fields of Accounting, Health Care, Public Administration or Public Health
  • Demonstrated leadership and expertise in sponsored research administration, preferably in a not-for-profit health care, scientific, or academic research setting.
  • Proven outcomes in increasing engagement & productivity of staff and teams following Lean methodology.
  • Advanced ability to motivate, engage and empower staff to improve their work processes and build new capacity and capabilities following Lean methodology. Additionally, must demonstrate experience with leading change, promoting innovation, engaging others, development of self and others, a focus on customer service and delivering quality results on time.
  • Advanced policy and procedure development skills. Working knowledge of OMB Uniform Guidance and Super Circulars and applicable grants policy statements. Familiarity with KFHPW Systems and knowledge of KP policies and procedures.
  • Excellent analytical skills, and the ability to implement and or oversee training for research administrative and analytical staff who support institute-wide systems.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: Varies Working Hours End: Varies Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Director/Senior Director​​​​​​​ Job Category: Research and Development Department: KPWHRI Travel: Yes, 5 % of the Time

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Associate Implementation and Evaluation

Location: Seattle, WA Job Number: 863478 Date posted: 07/21/2020

Description:
THE KAISER PERMANENTE WASHINGTON HEALTH RESEARCH INSTITUTE (KPWHRI) IS LOOKING FOR AN IMPLEMENTATION AND EVALUATION ASSOCIATE WITH EXPERIENCE IN PAIN AND OPIOID MANAGEMENT AND/OR BEHAVIOR HEALTH. THE IDEAL CANDIDATE WILL HAVE SKILLS IN PRACTICE FACILITATION
AND CHANGE MANAGEMENT, AND WILL HAVE EXPERIENCE WORKING IN A PRIMARY CARE OR OUTPATIENT CLINICAL SETTING. THE CANDIDATE WILL BE FLEXIBLE AND ADAPTABLE AND WILL HAVE BOTH KNOWLEDGE OF QUALITY IMPROVEMENT AND THE ABILITY TO UTILIZE DATA TO DRIVE IMPROVEMENT. PREFERRED CANDIDATES HAVE BASIC PROJECT MANAGEMENT SKILLS, EXPERIENCE USING AN ELECTRONIC HEALTH RECORD SYSTEM, AND A BASIC UNDERSTANDING OF RESEARCH METHODS OR EXPERIENCE WORKING IN A RESEARCH SETTING.

Utilizes professional training and experience in implementation science, health care quality improvement, and/or program evaluation to provide substantive technical and/or scientific support to KPWRHI projects. Works closely with scientific investigators and other team members to design and lead implementation activities, interpret project findings, and disseminate results to internal and external stakeholders.  May assist with, or be primarily responsible for the development of implementation/evaluation/quality improvement protocols, creating assessment or intervention materials, conducting interviews or collecting observational data, analyzing data, or working with key stakeholders to implement system changes.

Essential Responsibilities:

  • Principle responsibilities may vary based on an individual's training/experience and the needs of specific projects, but will generally include one or more of the following:  Contributes and applies specialized knowledge of principles, concepts and operations on projects requiring implementation science, quality improvement, or program evaluation expertise; Under the guidance of a senior team member, designs and leads practice facilitation programs to support health care systems, clinics or care providers (project participants) in the implementation of interventions to be evaluated;  Engages project participants (e.g., clinics, providers) and other stakeholders in all aspects of quality improvement activities including the development of change packages, toolkits, dashboards, using data for quality improvement, and testing and implementing changes in practice;  Co-designs curricula, and conducts trainings, educational programs or events on coaching and quality improvement meth
  • Conducts qualitative and quantitative data collection. May perform data cleaning and qualitative data synthesis/analysis or rudimentary quantitative analyses.
  • Assists in developing technical or scientific products such as white papers, scientific papers, reports and funding applications.  Provides applied research consultation services to KPWA, serves on KPWHRI or KPWA committees.   Presents implementation and evaluation methods and results to collaborators and stakeholders.
  • Conducts reviews of published literature and other resources to support project needs.
  • Participates as part of the project team, attends project meetings, and identifies problems, assesses root cause scenarios, and proposes solutions.


Basic Qualifications:
Experience

  • Minimum two (2) years of experience performing technical functions required by the project, or a commensurate combination of education and experience.

Education

  • Master's degree in relevant public health, health care education or related field. Relevant degrees may include: MPH, MA, MS, or MSW.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Prior experience with program evaluation, quality improvement, or implementing systems change.
  • Ability to direct technical aspects of projects with close supervision.
  • Able to obtain certificate applicable to project role and field of study shortly after date of hire/transfer.

Preferred Qualifications:

  • Five (5) years of experience performing technical functions required by the project, or a commensurate combination of education and experience.
  • Ability to direct technical aspects of projects with minimal investigator supervision.
  • Written and verbal communication skills, organizational skills and interpersonal skills.
  • Continual updating of relevant skills and knowledge.
  • Ability to effectively communicate project objectives and findings to external stakeholders.
  • Knowledge of relevant implementation science approaches, methods and theories of systems change.
  • Knowledge of quality improvement and program evaluation methodology.
  • Doctorate degree in relevant public health, health care, education or related field.

 ​​​​

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 8:00 AM Working Hours End: 4:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: Yes, 50 % of the Time

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Specialist Research Support I

Location: Seattle, WA Job Number: 893026 Date posted: 07/23/2020

Description:
ENJOY HELPING OTHERS AND LEARNING SOMETHING NEW EVERY DAY? WANT TO WORK IN A FAST-PACED, ENVIRONMENT WITH PEOPLE WHO TURN INNOVATIVE IDEAS INTO BETTER HEALTH CARE FOR EVERYONE? THEN COME JOIN OUR ADMINISTRATIVE SUPPORT TEAM! THE RESEARCH SUPPORT SPECIALIST I (RSSI) PROVIDES ADMINISTRATIVE HELP TO RESEARCH FACULTY AND STAFF WITHIN KAISER PERMANENTE WA RESEARCH INSTITUTE, A NATIONAL LEADER IN HEALTHCARE RESEARCH. THE RSSI WILL BE ORGANIZED, DETAIL-ORIENTED, PRIORITIZE MULTIPLE TASKS TO MEET DEADLINES, HAVE EXCELLENT COMMUNICATION SKILLS (WRITTEN AND ORAL) AND EXPERIENCE WORKING WITH SEVERAL CUSTOMERS AT THE SAME TIME. WORK INCLUDES RECONCILING EXPENSES, SCHEDULING MEETINGS AND ORGANIZING SPECIAL PROJECTS. THE RSSI ALSO USES MS OFFICE AND VISUAL PROGRAMS TO PREPARE RESEARCH MANUSCRIPTS, COMPILE GRANT APPLICATIONS AND PRESENTATION MATERIALS INCLUDING GRAPHICS AND SPREADSHEETS.   PLEASE COMPLETE THE ONLINE APPLICATION AND UPLOAD A RESUME AND COVER LETTER.   SALARY: BOE; RANGE $23-24.50/HOUR

Under the supervision of the Research Administrative Supervisor, provides specialized administrative support to research faculty and staff. Performs a variety of complex administrative duties throughout the continuum of the research project lifecycle, with a focus on grant application development and supporting the dissemination of results.  Supports special projects and events as assigned. Work is highly deadline driven and at times confidential in nature. Normally receives general direction but works independently on assignments that are moderately complex in nature; expected to meet deadlines and apply judgment within established guidelines and procedures related to department and research study regulations. This is a fully proficient administrative support person, typically requiring a minimum of one year of related experience. A six month training period is expected.

Essential Responsibilities:

  • Research Administrative Support: a) Performs specialized coding, documentation, and other accounting functions for processing of grant expenses and expense reimbursements according to federal regulations and Kaiser Foundation Health Plan of Washington policies.b) Coordinates schedules, manages calendars, and arranges appointments, meetings, and travel itineraries in compliance with federal regulations. c) Utilizes Lawson and other databases to track financial information. d) Establishes, maintains, processes, and updates files, records, certificates, and/or other documents to meet internal and external audit requirements. e) Researches and orders office supplies. f) Operates a variety of office equipment.
  • Scientific Support: a) Assists faculty with meeting funding agency requirements for grant submissions. Completes grant application forms. Reviews grant applications for accuracy. Formats manuscripts to meet journal requirements. Create figures and tables using research project data. Creates research project documents according to grant and IRB guidelines. b) Utilizes computer software programs (EndNote, Acrobat Professional, and Microsoft Office, etc.) on a daily basis.
  • Communication, Process Improvement: a) May participate in institute wide committees and workgroups and administrative responsibilities (e.g. SharePoint site, Seminar support) b) Actively participates in RSS unit (attend and actively engage in unit meetings)c) Establishes a self-management system to meet deadlines and accuracy expectations for documents and emails. d) Creates desk manual to document work processes particular to the position to ease transitions in staffing and out of office coverage. Documents policies and procedures for own learnings
  • Training, Oversight, Mentoring: a) May provide training and orientation to newly hired Research Support Specialists.

Basic Qualifications:
Experience

  • Minimum one (1) year of administrative/receptionist experience (or comparable).

Education

  • High School Diploma or General Education Development (GED) required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Manage complex workload.
  • Ability to understand and follow specific instructions and procedures.
  • Operate basic office equipment.
  • Communicate effectively, orally and in writing.
  • MS Office.
  • Records maintenance skills.
  • Ability to rapidly learn new software and procedures.
  • Arithmentic, reading, writing skills.

Preferred Qualifications:

  • Three (3) years of administrative support experience.
  • Some college level general studies courses.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 8:00 AM Working Hours End: 4:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: No

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Research Interventionist, Mental Health

Location: Seattle, WA Job Number: 888462 Date posted: 07/16/2020

Description:
SEEKING A MENTAL HEALTH CLINICIAN TO ADMINISTER RESEARCH INTERVENTIONS FOR SMOKING CESSATION AND FOR ADULTS WITH CHRONIC PAIN AND OTHER CONDITIONS. SPECIFICALLY LOOKING FOR EXPERIENCE IN COGNITIVE BEHAVIORAL THERAPY, EXPERIENCE IN MOTIVATIONAL INTERVIEWING, AND ABILITY TO ADHERE TO RESEARCH PROTOCOL. AN ABILITY TO WORK WITH RESEARCH PARTICIPANTS FROM A BROAD RANGE OF BACKGROUNDS AND EXCITEMENT TO JOIN A WORKFORCE THAT VALUES DIVERSITY ARE CRITICAL TO THIS ROLE.

Utilizes professional clinical skills, education and/or experience in project planning and implementation of data collection for complex clinical/health research trials. Utilizes professional clinical skills/training for independent decision making for data collection/trial intervention(s)/evaluation. The scope of responsibility for a Research Interventionist is greater than that for a Clinical Research Specialist due to any combination of the following: greater level of independent safety or clinical decision making required; greater level of specialized clinical knowledge required; substantial contribution to areas such as project intervention materials, plans, study design and research papers; and comprehensive consultation role on policies and methodology.

Essential Responsibilities:

  • Performs clinical evaluation/intervention/measurements requiring professional clinical knowledge/education/training. Utilizes clinical knowledge and skills to evaluate participant responses and make subsequent decisions around patient safety and participation issues.
  • Provides professional expertise in day-to-day coordination of research activities. Develops project intervention plans and tools, data collection instruments, manual of operations, trains new employees, prepares reports, etc. Plans, implements and monitors participant safety and data quality control measures./li>
  • Evaluates responses of participants and makes independent clinical judgments regarding responses to clinical intervention.
  • Participates as part of the research project team, attends project meetings, and identifies problems and proposes solutions.
  • May perform medical record review requiring professional clinical background/education/ experience for correct interpretation and data collection.
  • May perform telephone interviews, in-person interviews or physical assessments requiring professional clinical background/education.

Basic Qualifications:
Experience

  • Minimum two (2) years of experience performing professional functions required by the project.

Education

  • High School Diploma or General Education Development (GED) required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Certifications, licenses, or degrees as determined by the needs of the research projects, such as, registered nurse, nurse practitioner, certified mental health therapist/specialist, MSW, pharmacist, physical therapist, certified health education specialist, clinical psychologist, acupuncturist. As applicable to research project and field of study by date of hire/transfer.
  • Experience with individual and/or group counseling and/or facilitation, and related research experience.
  • Knowledge of research data collection requirements and specialized clinical intervention/measurement/assessment skills as required by the projects.
  • A thorough understanding of regulatory policies governing industry practices, HIPAA requirements for clinical research, and knowledgeable about patient safety and quality control requirements.
  • Excellent written and verbal communication skills, organizational skills and interpersonal skills.
  • Continual updating of skills and knowledge related to research.

Preferred Qualifications:

  • Master's degree or PhD in health-related field.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Variable Workdays: Variable Working Hours Start: Variable Working Hours End: Variable Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: No

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Research Interventionist, Mental Health

Location: Seattle, WA Job Number: 888509 Date posted: 07/16/2020

Description:
SEEKING A MENTAL HEALTH CLINICIAN TO ADMINISTER RESEARCH INTERVENTIONS FOR ADULTS WITH CHRONIC PAIN.  SPECIFICALLY LOOKING FOR EXPERIENCE IN COGNITIVE BEHAVIORAL THERAPY, EXPERIENCE IN MOTIVATIONAL INTERVIEWING, AND ABILITY TO ADHERE TO RESEARCH PROTOCOL. AN ABILITY TO WORK WITH RESEARCH PARTICIPANTS FROM A BROAD RANGE OF BACKGROUNDS AND EXCITEMENT TO JOIN A WORKFORCE THAT VALUES DIVERSITY ARE CRITICAL TO THIS ROLE.

Utilizes professional clinical skills, education and/or experience in project planning and implementation of data collection for complex clinical/health research trials. Utilizes professional clinical skills/training for independent decision making for data collection/trial intervention(s)/evaluation. The scope of responsibility for a Research Interventionist is greater than that for a Clinical Research Specialist due to any combination of the following: greater level of independent safety or clinical decision making required; greater level of specialized clinical knowledge required; substantial contribution to areas such as project intervention materials, plans, study design and research papers; and comprehensive consultation role on policies and methodology.

Essential Responsibilities:

  • Performs clinical evaluation/intervention/measurements requiring professional clinical knowledge/education/training. Utilizes clinical knowledge and skills to evaluate participant responses and make subsequent decisions around patient safety and participation issues.
  • Provides professional expertise in day-to-day coordination of research activities. Develops project intervention plans and tools, data collection instruments, manual of operations, trains new employees, prepares reports, etc. Plans, implements and monitors participant safety and data quality control measures.
  • Evaluates responses of participants and makes independent clinical judgments regarding responses to clinical intervention.
  • Participates as part of the research project team, attends project meetings, and identifies problems and proposes solutions.
  • May perform medical record review requiring professional clinical background/education/ experience for correct interpretation and data collection.
  • May perform telephone interviews, in-person interviews or physical assessments requiring professional clinical background/education.

Basic Qualifications:
Experience

  • Minimum two (2) years of experience performing professional functions required by the project.

Education

  • High School Diploma or General Education Development (GED) required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Certifications, licenses, or degrees as determined by the needs of the research projects, such as, registered nurse, nurse practitioner, certified mental health therapist/specialist, MSW, pharmacist, physical therapist, certified health education specialist, clinical psychologist, acupuncturist. As applicable to research project and field of study by date of hire/transfer.
  • Experience with individual and/or group counseling and/or facilitation, and related research experience.
  • Knowledge of research data collection requirements and specialized clinical intervention/measurement/assessment skills as required by the projects.
  • A thorough understanding of regulatory policies governing industry practices, HIPAA requirements for clinical research, and knowledgeable about patient safety and quality control requirements.
  • Excellent written and verbal communication skills, organizational skills and interpersonal skills.
  • Continual updating of skills and knowledge related to research.

Preferred Qualifications:

  • Master's degree or PhD in health-related field.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Variable Workdays: Variable Working Hours Start: Variable Working Hours End: Variable Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: No

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Project Manager I

Location: Seattle, WA Job Number: 886186 Date posted: 06/23/2020

Description:
WE ARE SEEKING A HIGHLY MOTIVATED CANDIDATE WHO HAS A EXPERIENCE MANAGING AND EXECUTING HEALTH SERVICES RESEARCH PROJECTS. AS A RESEARCH PROJECT MANAGER, YOU WILL DRAW ON CREATIVE, OPERATIONAL AND PROBLEM-SOLVING SKILLS IN ORDER TO FACILITATE AND ACCELERATE RESEARCH AT THE KAISER PERMANENTE WASHINGTON HEALTH RESEARCH INSTITUTE. WE STUDY HEALTH AND HEALTH CARE AS IT HAPPENS IN EVERYDAY SETTINGS BY EVERYDAY PEOPLE, PRODUCING RESULTS THAT ARE BUILT TO WORK IN THE REAL WORLD. WE SHARE OUR RESULTS IN THE PUBLIC DOMAIN TO BENEFIT PEOPLE EVERYWHERE.

Under the direction of scientific leadership, oversees and implements research projects of low to medium complexity (or phases of more complex projects) in a variety of health-related areas. Leads the project team and oversees the daily operational activities of the project, including hiring and supervising study staff, and managing participant recruitment/enrollment and data collection. Ensures compliance with grant/contract and regulatory requirements. Participates in the development of study materials and Institutional Review Board (IRB) applications. Communicates with Principal Investigator (PI) regarding progress of research. Manages administrative resources by conducting long-range project planning and developing and managing project budgets. Meets quality standards and deliverable requirements during all phases of the research project life cycle from research application development to project closeout.

Essential Responsibilities:

  • Project Planning, Implementation & Quality Assurance: Create and maintain timelines, ensuring adherence to milestones, prioritizing study tasks, and reviewing progress. Attend and/or facilitate meetings.  With appropriate guidance, develop study materials, recruitment procedures, data collection instruments and tracking systems. Oversee recruitment & data collection. Develop/implement data quality procedures.  Liaise across organizational departments to facilitate coordinated strategies to effectively implement research protocols. Create/maintain operational documentation. Continuously identify/implement process improvements to enhance team functioning. May champion key technical/operational needs to management.
  • Budget Management: Develop and manage study budgets of low to medium complexity. Identify/forecast personnel and other resource requirements (including long-range forecasting across multiple budget years).  Coordinate and/or approve labor distribution for staff charging effort to project. Assure timely submission of budget related items for grant and contract applications. Approve and reconcile project-related budget expenditures. Forecast expenditures, monitor spending, and identify discrepancies using available financial tools.  Anticipate budget variances and, with guidance, implement corrective measures when indicated.
  • Funding & Regulatory Compliance: Prepare IRB applications, modifications, and annual continuation reports. Ensure compliance with IRB and HIPAA regulations. Ensure adherence to federal or other agency requirements. Prepare and maintain Data Use Agreements and other data compliance documentation. May monitor subcontracts to ensure compliance, under direction of PI. Under direction of PI, prepare and submit sections of study progress reports as needed.
  • Communication, Supervision & Leadership: Hire, train, and supervise project staff. Facilitate effective communication among study personnel, collaborators, and consultants. May serve as an active member of the unit and KPWHRI by participating in workgroups. Share best practices across the unit.
  • Science & Analysis: Assist in development, preparation and timely submission of new research proposals.  Under direction of PI, assist with analyses, interpretation of data, and preparation of technical reports, manuscripts, posters, and/or presentations.  May interact with programmers on the development of plans for ongoing programming activities.

Basic Qualifications:
Experience

  • Minimum one (1) year of direct or matrix supervisory experience.
  • Minimum two (2) years of experience managing sponsored research projects or a commensurate combination of education and experience managing sponsored research projects.

Education

  • Bachelor's degree.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Strong communication, interpersonal, and written skills, with ability to relate to diverse multidisciplinary teams of scientists, analysts, clinicians, and project staff.
  • Strong organizational and project management skills.
  • Strong supervisory skills.
  • Knowledge of research design and methodology.
  • Working knowledge of federal reporting requirements.
  • Familiarity with budget development and management.
  • Able to read and interpret financial data.
  • Relevant computer proficiency.
  • Ability to work independently.
  • Demonstrated ability to implement research protocols.

Preferred Qualifications:

  • One (1) year direct supervisory experience.
  • Three (3) years of experience managing sponsored research projects or a commensurate combination of education and experience managing sponsored research projects.
  • Master's degree in health sciences or health-related discipline requiring a research-based thesis.
  • Quantitative skills including familiarity with basic statistical methods.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: Yes, 5 % of the Time

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Programmer Analyst II (SAS required)

Location: Seattle, WA Job Number: 884695 Date posted: 06/01/2020

Description:
Provides database and programming design, data management, data extraction using multiple data systems and very large datasets, and analytic support for research projects of moderate complexity. May participate in multi-site research projects, working with other sites and running programs. Provides expertise in interpretation and use of health care and insurance data. Manages a workload of several projects and documents project work.

Essential Responsibilities:

  • Works with investigator and project team to determine the scientific research project requirements.  Assists in problem definition and resolution.  Uses knowledge of research methodology, data sources and technology to recommend solutions.  Designs programs and databases to support projects using multiple data systems and very large datasets. Performs analysis, coding, testing, documentation and maintenance tasks for projects of moderate complexity.  
  • Stays abreast of technological advances and data system changes and shares this knowledge by assisting non- programmer staff as needed, offering presentations to other programmers, writing shared documentation and user information and participating in the Kaiser Permanente programming community.
  • Stays abreast of human subjects research regulations and assists staff in abiding by federal, state and organizational guidelines for responsible handling of data.

Basic Qualifications:
Experience

  • Minimum five (5) years of programming experience in a comparable environment using multiple data systems and very large datasets.

Education

  • Bachelor's degree in computer science, statistics, social science, health care, or a related field.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Advanced skills in either SAS programming or applicate database development
  • Advanced skills in communication; organizational and self-management; ability to independently handle demanding workload and balance multiple tasks.

Preferred Qualifications:

  • Seven (7) years of programming experience in a comparable environment using multiple data systems and very large datasets
  • Intermediate skills in a secondary application or technology supporting large scale data management
  • Intermediate familiarity with statistics and epidemiology. Experience in interpretation and use of health care and insurance data.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 8:30 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Information Technology Department: KPWHRI Travel: Yes, 5 % of the Time

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Epic Ambulatory Analyst  

Location: Seattle, WA Job Number: 882934 Date posted: 06/01/2020

Description:
THIS EPIC AMBULATORY ANALYST WILL SPECIFICALLY SUPPORT THE KAISER PERMANENTE WASHINGTON HEALTH RESEARCH INSTITUTE (KPWHRI) PROJECT WORK. AS PART OF THE EPIC CLINICAL APPLICATION TEAM, YOU WILL PROVIDE INNOCATION SOLUTION TO HELP KPWHRI ACHIEVE THEIR RESEARCH GOALS. AS A TEAM MEMBER ON RESEARCH PROJECTS, THE CANDIDATE WILL PERFORM WORKFLOW/SYSTEM/APPLICATIONS ANALTSIS, DESIGN AND IMPLEMENT TECHNICAL SOLUTIONS, CREATE AND EXECUTE UNIT TEST PLANS, DOCUMENT EXTENSIVELY, AND PERFORM MAINTENANCE TASKS. THE CANDIDATE WILL CONSULT AND COLLABORATE WITH CUSTOMERS TO DEFIND, CLARIFY AND INTERPRET SYSTEM REQUIREMENTS FOR COMPLEX APPLICATION ENHANCEMENTS AND PROJECTS. THE IDEAL CANDIDATE WILL BE ABLE TO WORK INDEPENDENTLY. PREPARING DETAILED SPECIFICATIONS, FROM WHICH PROGRAMS WILL BE WRITTEN OR MODIFIED, AND DESIGN, CODE, TEST, DEBUG AND DOCUMENT THOSE PROGRAMS, IS CRITICAL AS THIS CANDIDATE WILL OFTEN PROVIDE GUIDANCE TO LESS EXPERIENCED ANALYST INTERNALLY AND AT OTHER PARTNERING ORGANIZATIONS. 

Work at the highest technical level of all phases of applications systems analysis and programming activities. Formulate and define system scope and objectives on small to mid-size projects. Devise or modify processes to solve problems, considering computer application structure, technical capacity and desired result. Prepare detailed specifications from which programs will be written or modified, and design, code, test, debug and document those programs. Provide guidance and training to less experienced analyst/programmers.

Essential Responsibilities:

  • Performs analysis, designing, coding, testing, documenting, implementing and maintenance tasks for complex requests and project impacts.
  • Participates on project teams with business users and other analyst/programmers. Assists in problem definition and resolution activities. May develop solution outlines. May be responsible for creating and monitoring project plans and schedules on small to mid-size projects.
  • Rotates on-call coverage with other team members. Troubleshoots and resolves production problems. Documents and communicates problem resolution to team members.
  • Completes assignments in an accurate and timely manner. Maintains and reports status on assigned tasks on a regular basis. Performs related duties as assigned or requested.  Assists in training other programmer/analysts and may review their work.
  • Interacts with customers to define, clarify and interpret system requirements for complex applications enhancements and projects.  Responsible for implementing system development projects and work requests.

Basic Qualifications:
Experience

  • Minimum five (5) years of experience using and maintaining applications software.

Education

  • Bachelor's degree OR a minimum four (4) years of experience in a directly related field.
  • High School Diploma or General Education Development (GED) required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Knowledge of specific languages and tools used in the applicable technical environment.
  • Understanding of computer programming languages and system design concepts.
  • Logic and analytical ability.
  • Communication, organizational, interpersonal and project management skills.
  • Specific systems, applications or business area knowledge and systems analysis, and design.

Preferred Qualifications:

  • Eight (8) years of experience programming, developing and maintaining applications software.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Information Technology Department: KPWHRI Travel: Yes, 5 % of the Time

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Pre-Award Research Administrator II

Location: Seattle, WA Job Number: 867255 Date posted: 03/07/2020

Description:
1) STRICT ATTENTION TO DETAIL.  2) ABLE TO TAKE DIRECTION FROM MULTIPLE SOURCES.  3)  ABLE TO MULTI-TASK WITHOUT ERRORS.  4) FAMILIARITY WITH GRANT APPLICATION PROCESS FOR NIH AND OTHER FUNDERS.  5) MUST WORK WELL WITH OTHERS UNDER TIGHT DEADLINES AND PRESSURE.

The Pre-Award Research Administrator II (RA-II) is a member of Financial Research Administration (FRA) who collaborates with and provides guidance to teams of scientific faculty and research operations staff in the submission of grant and contract proposals to government agencies and private organizations for the Washington region. The RAII interprets funder application procedures, requirements and regulations and advises research faculty and support staff on the implications to the application. Develops timelines for the application process. Develops budgets and budget justifications according to the funder requirements and institutional policies. Serves as subject matter expert to over 60 scientific faculty. Prepares Research Performance Progress Reports (RPPR)s for funded projects. Prepares documents, including reports  of faculty Other Support for RPPRs and Just-In-Time requests. Prepares annual and final progress reports; continuation applications, prior approval and carryforward requests and other requests as needed. Provides analytical problem solving to resolve issues on newly funded and ongoing projects. Serves as an engaged member of Pre-Award and Financial Research Administration teams to promote continuous improvement of institutional procedures, policies and processes as well as personal development of other team members.

Essential Responsibilities:

Proposals and Pre-Award Management:

  • Leads application/proposal preparation process and submission activities to ensure all deadlines, requirements and approvals are met.
  • Counsels project scientific faculty and project teams on agency policies and regulatory issues.
  • Develops and maintains accurate budget and budget justification documents that are in compliance with both funder and institutional polices, as well as any requirements by Prime applicants when we are a subawardee.
  • Communicates requirements and deadlines to subawardee grant staff.
  • Uses appropriate information and resources and solicits diverse input from others to make informed decisions.
  • Tracks progress of subawardee budgets and documentation to ensure timely receipt of materials
  • Identifies and resolves potential conflicts between funder and institutional policies and regulations.
  • Provides Quality Assurance reviews of budget and justification documents for other team member's projects to ensure accuracy.
  • Responds to Just-In-Time requests from funders with appropriate materials:
  • Develops accurate Other Support information and collects human subjects training certification.  
  • Facilitates response to funder's request for reductions to budgets or changes in scope of work prior to award.
  • Reviews incoming Notices of Award for accuracy and special terms and conditions.
  • Reviews incoming subaward agreements for accuracy and special terms and conditions.
  • Provides leadership and mentorship to RA-I's.  
  • Provide ongoing support, tracking and review of complex projects in collaboration with appropriate team members
  • Project Continuation Activities:
  • Prepare Research Performance Progress Reports (RPPR)s for funded projects.
  • Develop future year budgets in collaboration with the research team to address any budget modifications or reductions.
  • Communicate with subawardees to coordinate and gather budgets, OS and other required documents.
  • Track receipt of documents, check for accuracy and ensure timelines are met.
  • Gather all required documentation and enter into eRA Commons.
  • Prepare Final RPPRs for completed projects.   
  • Respond to questions from faculty and project staff about deadlines, funder/sponsoring agency rules and regulations, allowable costs.

Communication and Leadership Activities:

  • Train and mentor fellow research administrators and other research staff in grant and contract proposal and budget development.
  • Provide leadership and communication with study personnel, post-award administration, finance and collaborating institutions, to proactively resolve issues or concerns during contracting, project start-up or once the project has become active.
  • Actively monitor funders for new policies or procedures and advise study teams on changes or impacts to ongoing projects.
  • Mentors RA-Is and newly hired RA-IIs on internal policies, procedures and processes.
  • Participates in new hire candidate interviews and provide feedback to the team and team manager.
  • Participate in Open Session interviews of senior leadership to ensure Pre-Award concerns are represented.
  • Acts with integrity and consistently delivers as promised.
  • Shares knowledge and feedback, contributing to the learning of others.
  • Helps others to achieve shared objectives and works with others to provide the best of KP to customers and stakeholders.
  • Consistently provides equitable, superior and culturally appropriate service to each other, the Institute and KP members and stakeholders.
  • Serve as an active member of KPWHRI, FRA, and Grants and Contracts Administration (GCA) by participating in various workgroups and committees.
  • Continuous Improvement Activities:
  • Commits to and achieves sustained, effective change by seeking out diverse perspectives.
  • Participate in team efforts on an ongoing basis to improve business processes using Kaiser Permanente's lean improvement methodology.
  • Adhere to standard work practices and established norms.
  • Continuously evaluate standard practices for process improvement/streamlining opportunities.
  • Participate in Pre-Award, GCA and FRA continuous improvement meetings, activities and committees.

Basic Qualifications:
Experience

  • Minimum two (2) years of experience in pre-award and/or post-award grant/contract work in a research environment or related field with relevant experience.

Education

  • Bachelor's degree OR a minimum four (4) years of directly related experience.
  • High School Diploma OR General Education Development (GED) required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Ability to develop complex spreadsheets.
  • Ability to analyze and synthesize data from various sources.
  • Knowledge of federal and non-federal policy and regulatory issues related to grant/contract funded work.
  • Ability to problem-solve; strong attention to detail and high degree of accuracy.
  • Ability to work as part of a team as well as independently.
  • Must have excellent proofreading skills.
  • Must have knowledge and skills in Microsoft Office - especially Excel, Word; and Adobe Acrobat.

Preferred Qualifications:

  • Experience working in a deadline-driven environment and developing project budgets.
  • Experience working within a highly regulated industry.
  • Experience managing multiple applications and/or proposals simultaneously.
  • Knowledge of policies and procedures of research funding sources, especially National Institutes of Health; ability to provide trusted counsel to principal investigators and project teams on agency and regulatory issues.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 7:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: No

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Post Award Research Administrator II

Location: Seattle, WA Job Number: 865163 Date posted: 03/25/2020

Description:
As a member of Finance Research Administration (FRA), this positionleads project teams through complex budgetary issues and provides sound financial and compliance guidance. Instructs and informs project teams on agency policies and regulatory issues and ensures compliance with applicable grant/contract and regulatory requirements from various entities. Identifies and resolves grant administration issues based on knowledge of laws, regulations, agency & institutional policies, and other requirements. Manages a portfolio of projects from various funders for multiple principle investigators and provides sound and consistent stewardship of funds. Reviews and provides comments on incoming agreements prior to contract team review. Facilitates the creation of subrecipient contracts with project and contract teams. Coordinates, as needed, with external partners on compliance issues. Works closely with the Post Award Research Administrator I on financial system setup and maintenance of portfolio projects. Reviews and approves incoming subrecipient invoices, internal travel and expense reports, and outgoing invoices to funding agencies. Coordinates and prepares documentation for audit requests. Maintains a working knowledge of federal regulatory standards and has the ability to reconcile internal policies with funder policies to determine allowability, allocability, applicability, and reasonableness. Develops and implements financial and compliance strategies to improve project operations. Performs other duties as assigned.

Essential Responsibilities:

Fiscal:

  • Acts as the point of contact for all financial matters for internal and external stakeholders.
  • Monitors and approves internal and external expenditures to ensure timely, appropriate spending.
  • Coordinates with project team, billing, and grant staff to ensure grantor invoice and close-out requirements are upheld.
  • Evaluates budgets for correct calculations in collaboration with project managers.
  • Produces reports to manage accounts, forecasting, compliance, and for internal/external audits.
  • Facilitates ongoing meetings with each PI in the individual's portfolio to keep project teams apprised of changes in award subcontract and invoicing statuses, as well as helping project teams with resolutions to various compliance issues on project matters.
  • Gathers documentation necessary for the setup of projects so the Post Award Research Administrator I can enter them into the financial system.
  • Prepares, requests, reviews, and approves materials for contracts with external parties.
  • Reviews subrecipient expenditure and encumbrance reports to ensure billing occurs in a timely manner and unused funds are released from restriction.
  • Monitors a monthly milestone billing report and works with billing specialists to execute billing or with a Post Award Research Administrator I to provide updates to milestones.
  • Participates in department meetings on cost allocation and compliance issues.

Compliance:

  • Ensures adherence to internal, federal, or agency requirements and provides appropriate guidance to the project team.
  • Creates and maintains appropriate documentation, including audit materials.
  • Identifies budget variances and independently implements corrective measures when necessary.
  • Monitors and oversees compliance with prior approval requirements and standard expense approval.
  • Ensures the flow-down of award regulations to subawardees and ensures their compliance.
  • Problem-solves expense allocation issues and advises project teams on allowability of expenditures.
  • Researches complex issues and documents resolutions.

Communication and Leadership:

  • Trains and mentors project teams in grant and contract administration, cost allocation, and compliance issues.
  • Effectively communicates with study personnel, collaborating institutions, and other stakeholders, to proactively problem solve and strategize compliance concerns.
  • Continuously identifies and implements process improvements and best practices, and then shares them with KPWHRI staff and leaders.
  • Develops and maintains collaboration tools for internal and cross-departmental content and data sharing.
  • Plans and facilitates meetings and develops appropriate content for them.
  • Mentors other Research Administrators.
  • Participates in hiring interviews and provides feedback to the department manager on candidates' skill level.
  • Collaborates with Post Award Research Administrators on financial system project creation and maintenance.
  • Serves as an active member of KPWHRI and FRA by participating in various workgroups and committees.

Process Improvement and Strategic Business Initiatives:

  • Participates in team efforts on an ongoing basis to improve business processes using Kaiser Permanente's lean improvement methodology.
  • Adheres to standard work and manages a portfolio using established best practices.
  • Actively participates in Post-Award monthly management systems and dashboard data preparation and leads or assists other staff with making corrections or devising improvements.

Basic Qualifications:
Experience

  • Minimum two (2) years of related experience in a research environment.

Education

  • Bachelor's degree (preferably in accounting, finance, or business) OR a minimum of four (4) years of directly related experience.
  • High School Diploma OR General Education Development (GED) required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Excellent communication, interpersonal, and written skills with the ability to relate to diverse multidisciplinary teams and be to put complex financial and compliance issues into plain language.
  • Demonstrates customer-focused service skills.
  • Specific knowledge of federal and non-federal grant reporting requirements.
  • Ability to multi-task.
  • Ability to interpret competing and ever-changing regulatory standards.
  • Quick learner with ability to pick up on skills and adapt to new processes and translate them into real-world situations.
  • Skilled in the use of PC, including Word, Excel
  • Ability to work as part of a team as well as independently.
  • Ability to problem-solve.

Preferred Qualifications:

  • Experience working in regulatory-heavy environments and experience managing financial aspects of multiple projects simultaneously under strict and fast-moving deadlines.
  • Knowledge of NIH guidelines and regulations.
  • Fluent level of expertise in Excel, PeopleSoft, and reading Crystal Reports.
  • Candidates will have excellent written and verbal communication skills with the ability to relate to diverse multidisciplinary teams and be able to put complex financial and compliance issues into plain language. 
  • Preferred that candidates have knowledge of federal and non-federal grant reporting requirements, be a quick learner, and demonstrate customer-focused service skills. 
  • Preferred research grant management experience.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: No

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Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

Our culture

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About 300 people work at Kaiser Permanente Washington Health Research Institute (KPWHRI) with a commitment to improving health care for all. In return, the Institute provides competitive wages and excellent benefits, including medical coverage for permanent staff and eligible dependents from the first day of work. We have a relaxed and intellectually stimulating working environment and we value diversity.

We work on about 300 research projects at any given time. Many are multi-site studies conducted in collaboration with researchers from other health care and academic organizations, including the University of Washington, Fred Hutchinson Cancer Research Center, and other leading research institutions.

Our offices and research clinic are located in downtown Seattle, close to South Lake Union and Seattle’s biotech community.

Mentorship Award

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KPWHRI’s Mentorship Awards honor honor Deborah King and Dr. Diana Buist

Being a good mentor to co-workers is highly valued at Kaiser Permanente Washington Health Research Institute (KPWHRI). Each year, the Institute presents awards to two individuals who provide outstanding service in promoting the career development of others.

Proud

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KPWHRI analyst ran international ultramarathon in Italy

KPWHRI's Ladia Albertson-Junkans recently rant for Team USA at the International Association of Ultrarunners Trail World Championships

Read about it in Healthy Findings.