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Career Opportunities

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Research specialist Kayne Mettert and Claire Allen, MPH, an implementation and evaluation associate in the Learning Health System Program.


Kaiser Permanente Washington Health Research Institute hires talented professionals to join us in our mission to improve health and health care for all. Below are a select openings. For information on other career opportunities at Kaiser Permanente Washington Health Research Institute, check Kaiser Permanente Washington's job site.

Open positions


Research Associate Position

Location: Seattle, WA Job Number: 895252 and 905578 Date posted: 09/23/2020

Kaiser Permanente Washington Health Research Institute (KPWHRI) (https://www.kpwashingtonresearch.org/ ) is seeking 2 fulltime Master’s or PhD-level research scientists (Research Associate II or III) to collaborate on addiction- and pain-related research in health care settings. The competitive applicants will be interested in devoting 100% of research time to working on fast-moving teams led by Drs Lynn DeBar and Kathy Bradley who are currently leading multiple large multisite pragmatic trials. We are seeking outstanding scientists committed to designing and conducting innovative addictions and/or pain-related research in health care settings systems. The successful applicants will have 1) outstanding verbal and written communication skills; 2) leadership potential for eventual co-leadership of research programs with complicated data and clinical elements, including qualitative elements; 3) outstanding analytic abilities; 4) experience working with large data sets and interfacing with technical staff building and managing clinical and research data systems; and 5) an enthusiasm for working on large complex projects focused on addictions and pain, working closely with health system clinical partners. One position will be focused on addiction research, and the successful candidate ideally will have experience developing data specifications for EHR-based research on substance use or substance use disorders, obtaining and analyzing complex correlated data from diverse health care systems, and developing and writing scientific manuscripts. Another position will be focused on pain-related research and the successful candidate will have substantial experience providing technical direction for multi-site studies working with large and complex data systems including overseeing the harmonization of pain-related health services data from diverse health care systems and contributing to the development and writing of scientific manuscripts on chronic pain and related clinical research domains. 

KPWHRI (formerly Group Health Research Institute) is an internationally recognized research organization (https://www.kpwashingtonresearch.org/) that conducts epidemiologic, health services, preventative, and clinical research to improve health, health equity, and health care. The Institute’s research is primarily funded through federal grants and contracts that total more than $50 million annually. KPWHRI’s position within Kaiser Permanente Washington (www.kp.org/wa), a not-for-profit health care delivery system in the Pacific Northwest, provides a natural laboratory to leverage healthcare data to study important health issues through clinical trials and observational studies. KPWHRI has over 300 employees, including a faculty of over 40 doctorate-level scientists trained in medicine, epidemiology, behavioral science, and biostatistics. KPWHRI is part of a vibrant regional research community including the UW, Fred Hutchinson Cancer Research Center and Seattle Veterans’ Affairs Medical Center.

Requirements of this position include: excellent oral and written communication skills and a strong interest in working collaboratively with faculty, staff, and students from a wide range of disciplines, cultures, and backgrounds. Applicants who represent the broad range of diversity and lived experiences in our communities are strongly encouraged to apply

To apply
Please submit a letter of interest & CV (or resume) via KP’s online application system using one of these links:

RA II (4 years of experience with a Master’s or 2 years of experience with a PhD): https://www.kaiserpermanentejobs.org/job/seattle/research-associate-ii/641/17457052

RA III (10 years of experience with a Master’s or 4 years of experience with a PhD): https://www.kaiserpermanentejobs.org/job/seattle/research-associate-iii/641/17461608

Questions about the position can be directed to Erin Bowles, Senior Research Associate (erin.a.bowles@kp.org) or Shalah Smith, TA Consultant (Shalah.Smith@kp.org).  Additional application procedures may be required.  For full consideration, submit materials by October 15; however, review of applications will continue until the position is filled.  Salary will be commensurate with qualifications.  

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

This position supports Kaiser Permanente’s code of conduct and compliance by adhering to all laws and regulations, accreditation and licensure requirements, and internal policies and procedures.


Assistant Business Process Analyst

Location: Seattle, WA Job Number: 896950 Date posted: 08/19/2020

Description:
THE KAISER PERMANENTE WASHINGTON HEALTH RESEARCH INSTITUTE (KPWHRI) RESEARCH CLINIC IS LOOKING FOR A WARM, FRIENDLY, SERVICE-ORIENTED REPRESENTATIVE OF KP WITH STAFF, OUR GUESTS, AND EXTERNAL PARTNERS. CANDIDATES WILL HAVE EXPERIENCE WORKING IN A HEALTH CARE (ADMIN, LAB, PATIENT CARE) AND/OR HEALTH RESEARCH. RESPONSIBILITIES INCLUDE DEVELOPING DETAILED BUSINESS PLANS, MAINTAINING DEPARTMENT RECORDS, DEVELOPING DATABASES, AND COORDINATING SMALL PROJECTS. EXPERIENCE WITH CLINICALTRIALS.GOV STRONGLY PREFERRED. APPROXIMATELY 25% OF THIS POSITION SERVES AS RECEPTION ROLE FOR THE CLINIC AS SUCH THIS POSITION IS NOT ELIGIBLE FOR REMOTE WORK. THIS POSITION ALSO REQUIRES THE ABILITY TO WORK EVENING SHIFT (10:30AM - 7PM) SEVERAL WEEKS PER YEAR AND OCCASIONALLY UP TO 40 HOURS PER WEEK. THE IDEAL CANDIDATE IS A PROACTIVE TEAM-PLAYER WHO READILY ENGAGES OUR HIGHLY COLLABORATIVE ENVIRONMENT AND VALUES DIVERSITY AND INCLUSION.

Under the instruction and supervision of KPWHRI Manager/Director or Senior Analyst, provides quality service to KPWHRI units through effectively supporting business systems and providing support for technical projects and unique scientific and operational processes. Documents and may help develop business procedures for KPWHRI staff for all workflows. Provide analytical and decision-making support to department or unit as well as some administrative support. Participates in cross-functional workgroups and may lead process improvement efforts of small scope and low complexity. Provides input to KPWHRI leadership on workflow modifications to business processes and research-specific software systems. Supports the introduction, acceptance, integration, and effective use of business process software and integration of quality initiatives and Lean methodology in business operations functions. Updates and may develop training materials and may provide basic tech support or user training. Work is deadline driven and at times confidential in nature. Normally receives general instruction but works independently on assignments that are moderately complex in nature. Expected to meet deadlines and apply judgment within established guidelines and procedures related to department and research study regulations.

Essential Responsibilities:

  • Research Systems: Participates in and may lead changes & improvements with research-specific tools & supporting processes (such as EndNote, Adobe, Grants.gov, labor distribution tools, contract and research administration systems or Other Support databases). May assist with the designing & updating of HTML documents for publication on the Intranet and maintaining existing webpages. May monitor one or more budgets and alert manager to significant variances. May contribute to the annual budgeting process. Identifies appropriate data sources from specific department/division/program information systems. Collects data. Researches, compiles, enters and/or formats specific department/division information into databases & spreadsheets. Provides analysis for collected data & assists with recommendations and/or reports. Troubleshoots problems frontline staff are experiencing with software, processes, or systems. Helps develop solutions and implement updated processes or systems. Tests new & upgraded software functionality. Keeps up-to-date on changing technology. Completes special department/division projects as assigned.
  • Training: Updates and develops job breakdowns, job aids, and training tools. Gives input into development of end-user learning opportunities to promote acceptance and optimal use of procedures and workflows for research business processes. Responds to requests from end-users for technical assistance or guidance. May train new staff on tasks and processes.
  • Process Improvement: Stays current on processes and contributes to establishing or adjusting processes and guidelines. Helps draft communication plans. Creates & maintains documentation. Coordinates with staff across different units to maximize accuracy of documentation throughout KPWHRI. Is the subject matter expert to answer questions using own knowledge or available resources. Monitors, gathers, and analyzes explanatory information to support optimal workflows. Works to streamline processes and tools and create efficiencies and may make recommendations to correct variances. Gathers quality improvement best practices. Applies quality improvement best practices when participating in cross-functional workgroups to create and improve research processes. Participates and engages fully and respectfully in process improvement efforts, as well as in any cross- functional teams that this position may be involved in.
  • Administrative Support: May provide administrative support including planning and setting up for meetings, taking meeting minutes, ordering supplies, records retention/management, coordinating calendars, creating expense reports in compliance with federal regulations, and other administrative duties as needed

Basic Qualifications:
Experience

  • Minimum one (1) year of analytical, database, spreadsheet, or financial experience.
  • Minimum one (1) year of administrative support experience.

Education

  • Associate's degree in any general field of study OR two (2) years of experience in a directly related field.
  • High School Diploma or General Education Development GED required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Knowledge of department specific systems (such as grants.gov, effort management tools, contract and research administration systems or Other Support database).
  • Prior experience in KPWHRI or a research setting.
  • Health care or research business operations or business process analytical experience.

Preferred Qualifications:

  • Three (3) years healthcare and department or division experience, to include one (1) year experience in KPWHRI or a research setting
  • Bachelor's degree in any general field of study.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 30 Shift: Variable Workdays: Variable Working Hours Start: Variable Working Hours End: Variable Job Schedule: Part-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: No

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Post Award Research Administrator II — Accounting

Location: Seattle, WA Job Number: 865163 Date posted: 03/25/2020

Description:
As a member of Finance Research Administration (FRA), this positionleads project teams through complex budgetary issues and provides sound financial and compliance guidance. Instructs and informs project teams on agency policies and regulatory issues and ensures compliance with applicable grant/contract and regulatory requirements from various entities. Identifies and resolves grant administration issues based on knowledge of laws, regulations, agency & institutional policies, and other requirements. Manages a portfolio of projects from various funders for multiple principle investigators and provides sound and consistent stewardship of funds. Reviews and provides comments on incoming agreements prior to contract team review. Facilitates the creation of subrecipient contracts with project and contract teams. Coordinates, as needed, with external partners on compliance issues. Works closely with the Post Award Research Administrator I on financial system setup and maintenance of portfolio projects. Reviews and approves incoming subrecipient invoices, internal travel and expense reports, and outgoing invoices to funding agencies. Coordinates and prepares documentation for audit requests. Maintains a working knowledge of federal regulatory standards and has the ability to reconcile internal policies with funder policies to determine allowability, allocability, applicability, and reasonableness. Develops and implements financial and compliance strategies to improve project operations. Performs other duties as assigned.

Essential Responsibilities:

Fiscal:

  • Acts as the point of contact for all financial matters for internal and external stakeholders.
  • Monitors and approves internal and external expenditures to ensure timely, appropriate spending.
  • Coordinates with project team, billing, and grant staff to ensure grantor invoice and close-out requirements are upheld.
  • Evaluates budgets for correct calculations in collaboration with project managers.
  • Produces reports to manage accounts, forecasting, compliance, and for internal/external audits.
  • Facilitates ongoing meetings with each PI in the individual's portfolio to keep project teams apprised of changes in award subcontract and invoicing statuses, as well as helping project teams with resolutions to various compliance issues on project matters.
  • Gathers documentation necessary for the setup of projects so the Post Award Research Administrator I can enter them into the financial system.
  • Prepares, requests, reviews, and approves materials for contracts with external parties.
  • Reviews subrecipient expenditure and encumbrance reports to ensure billing occurs in a timely manner and unused funds are released from restriction.
  • Monitors a monthly milestone billing report and works with billing specialists to execute billing or with a Post Award Research Administrator I to provide updates to milestones.
  • Participates in department meetings on cost allocation and compliance issues.

Compliance:

  • Ensures adherence to internal, federal, or agency requirements and provides appropriate guidance to the project team.
  • Creates and maintains appropriate documentation, including audit materials.
  • Identifies budget variances and independently implements corrective measures when necessary.
  • Monitors and oversees compliance with prior approval requirements and standard expense approval.
  • Ensures the flow-down of award regulations to subawardees and ensures their compliance.
  • Problem-solves expense allocation issues and advises project teams on allowability of expenditures.
  • Researches complex issues and documents resolutions.

Communication and Leadership:

  • Trains and mentors project teams in grant and contract administration, cost allocation, and compliance issues.
  • Effectively communicates with study personnel, collaborating institutions, and other stakeholders, to proactively problem solve and strategize compliance concerns.
  • Continuously identifies and implements process improvements and best practices, and then shares them with KPWHRI staff and leaders.
  • Develops and maintains collaboration tools for internal and cross-departmental content and data sharing.
  • Plans and facilitates meetings and develops appropriate content for them.
  • Mentors other Research Administrators.
  • Participates in hiring interviews and provides feedback to the department manager on candidates' skill level.
  • Collaborates with Post Award Research Administrators on financial system project creation and maintenance.
  • Serves as an active member of KPWHRI and FRA by participating in various workgroups and committees.

Process Improvement and Strategic Business Initiatives:

  • Participates in team efforts on an ongoing basis to improve business processes using Kaiser Permanente's lean improvement methodology.
  • Adheres to standard work and manages a portfolio using established best practices.
  • Actively participates in Post-Award monthly management systems and dashboard data preparation and leads or assists other staff with making corrections or devising improvements.

Basic Qualifications:
Experience

  • Minimum two (2) years of related experience in a research environment.

Education

  • Bachelor's degree (preferably in accounting, finance, or business) OR a minimum of four (4) years of directly related experience.
  • High School Diploma OR General Education Development (GED) required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Excellent communication, interpersonal, and written skills with the ability to relate to diverse multidisciplinary teams and be to put complex financial and compliance issues into plain language.
  • Demonstrates customer-focused service skills.
  • Specific knowledge of federal and non-federal grant reporting requirements.
  • Ability to multi-task.
  • Ability to interpret competing and ever-changing regulatory standards.
  • Quick learner with ability to pick up on skills and adapt to new processes and translate them into real-world situations.
  • Skilled in the use of PC, including Word, Excel
  • Ability to work as part of a team as well as independently.
  • Ability to problem-solve.

Preferred Qualifications:

  • Experience working in regulatory-heavy environments and experience managing financial aspects of multiple projects simultaneously under strict and fast-moving deadlines.
  • Knowledge of NIH guidelines and regulations.
  • Fluent level of expertise in Excel, PeopleSoft, and reading Crystal Reports.
  • Candidates will have excellent written and verbal communication skills with the ability to relate to diverse multidisciplinary teams and be able to put complex financial and compliance issues into plain language. 
  • Preferred that candidates have knowledge of federal and non-federal grant reporting requirements, be a quick learner, and demonstrate customer-focused service skills. 
  • Preferred research grant management experience.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: No

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Manager of Pre-Award Administration

Location: Seattle, WA Job Number: 895613 Date posted: 08/12/2020

Description:
KAISER PERMANENTE WA HEALTH RESEARCH INSTITUTE, AN INTERNATIONALLY RECOGNIZED RESEARCH ORGANIZATION THAT CONDUCTS PRACTICAL EPIDEMIOLOGIC, HEALTH SERVICES, BEHAVIORAL, AND CLINICAL RESEARCH TO IMPROVE HEALTH AND HEALTH CARE LOCATED IN SEATTLE, WA SEEKS A NEW TEAM MEMBER TO JOIN THEIR GRANTS AND CONTRACTS DEPARTMENT WITH AN EXPERT LEVEL KNOWLEDGE OF FEDERAL REGULATIONS AS IT RELATES TO GRANT FUNDED WORK.

MANAGING OUR PRE-AWARD GRANT ADMINISTRATORS.

STRONG MANAGEMENT SKILLS LEADING PEOPLE, DEVELOPING BUDGETS, MENTORING, COACHING AND DEVELOPING/DEPLOYING TRAINING PLANS. >

ABILITY TO INTERPRET COMPLEX POLICY AND REGULATORY ISSUES.

ABILITY TO DEVELOP COMPLEX SPREADSHEETS, ANALYZE AND SYNTHESIZE THE DATA FOR USE IN GRANT PROPOSALS WITH GREAT ATTENTION TO DETAIL.

STRONG COMMUNICATION SKILLS WITH ALL LEVELS OF THE ORGANIZATION.<

ABILITY TO WORK WITH CUSTOMERS FROM A BROAD RANGE OF BACKGROUNDS, EXCITEMENT TO JOIN A WORKFORCE THAT VALUES DIVERSITY.

The Pre-Award Manager is a member of Financial Research Administration (FRA) and Manager of the pre-award team, who collaborates with and provides guidance to teams of scientific faculty and research operations staff in the submission of grant and contract proposals to government agencies and private organizations for the Washington region. The Pre-Award Manager supervises and Mentors Research Administrator I, II and IIIs, assuring appropriate workloads and assignments according to skill and capacity. With the Director of Grants; Business Systems and Services, sets goals, strategic plan and vision as well as standards and measurements for highest performance of team. Interprets funder application procedures, requirements and regulations and advises research faculty and support staff on the implications to the application. Serves as an engaged member of Pre-Award and Financial Research Administration teams to promote continuous improvement of institutional procedures, policies and processes as well as personal development of other team members.

Essential Responsibilities:

Communication and Leadership Activities - Pre-Award:

  • Supervise Research Administrator I, II and IIIs in Pre-Award with hire, fire, & performance management responsibility.
  • Determine staffing needs & oversee delegation of work.
  • Prepare annual Performance & Development (P & D) plans; conduct staff reviews. Set standards & goals for team performance & provide reports to Director; Grants, Business Systems and Services
  • Train and mentor research administrators and other research staff in grant and contract proposal and budget development.
  • Researches development opportunities for RA-Is, RA-IIs and RA-IIIs.
  • Leads the development of training materials for RA-Is, RA-IIs and RA-IIIs.
  • Makes recommendations as to what to do when situations arise that have no precedent or standard method for performing the work. Actively monitor funders for new policies or procedures and advise study teams on changes or impacts to ongoing projects.
  • Mentors RA-Is, RA-IIs and RA-IIIs on internal policies, procedures and processes.
  • Conducts final GCA review of proposals to check for completeness, accuracy and compliance.
  • Provide leadership and communication with study personnel, post-award administration, finance and collaborating institutions, to proactively resolve issues or concerns during contracting, project start-up or once the project has become active.
  • Helps others to achieve shared objectives and works with others to provide the best of KP to customers and stakeholders.
  • Leads new hire candidate process.
  • Exercises discretion and independent judgment in setting priorities, determining methods, and troubleshooting issues for other team members.
  • Sets priorities for the pre-award team and creates vision for team strategies.
  • Facilitates team meetings.
  • Communication and Leadership Activities - GCA, FRA and the Institute:
  • Promotes best practices across GCA.
  • Facilitates effective communication with project personnel, collaborating institutions, & stakeholders.
  • Facilitates cross-departmental strategies by playing an active leadership role within FRA, Grants and Contracts Administration (GCA) & the institute.
  • Consistently provides equitable, superior and culturally appropriate service to each other, the Institute and KP members and stakeholders.
  • Participates in various workgroups, committees & process improvement initiatives.
  • Develops & documents policies & procedures.
  • Represent GCA to other Institute units & groups.
  • Participate in open session interviews of senior leadership to ensure Pre-Award concerns are represented.
  • Serve as an active member of KPWHRI, FRA, and GCA by participating in various workgroups and committees.
  • Collaborates with leadership in strategic and operational planning initiatives.

Continuous Improvement Activities:

  • Commits to and achieves sustained, effective change by seeking out diverse perspectives.
  • Participates in team efforts on an ongoing basis to improve business processes using Kaiser Permanente's lean improvement methodology.
  • Adhere to standard work practices and established norms.
  • Continuously evaluate standard practices for process improvement/streamlining opportunities.
  • Participate in Pre-Award, GCA and FRA continuous improvement meetings, activities and committees.

Proposals and Pre-Award Management:

  • Lead application/proposal preparation process and submission activities; including multi-site, multiple PI, and program project grants, and federal contract proposals, to ensure all deadlines, requirements and approvals are met.
  • Counsel project scientific faculty and project teams on agency policies and regulatory issues.
  • Develop and maintain accurate budget and budget justification documents that are in compliance with both funder and institutional polices, as well as any requirements by Prime applicants when KPWHRI is a subawardee.
  • Communicates requirements and deadlines to subawardee grant staff.
  • Track progress of subawardee budgets and documentation to ensure timely receipt of materials.
  • Identifies and resolves potential conflicts between funder and institutional policies and regulations.
  • Provide Quality Assurance reviews of budget and justification documents for other team member's projects to ensure accuracy.
  • Respond to Just-In-Time requests from funders with appropriate materials.
  • Develops accurate Other Support information and collects human subjects training certification.  
  •  Facilitates response to funder's request for reductions to budgets or changes in scope of work prior to award.
  • Review incoming Notices of Award for accuracy and special terms and conditions.
  • Review incoming subaward agreements for accuracy and special terms and conditions.
  • Provide ongoing support, tracking and review of complex projects in collaboration with appropriate team members.
  • Provide leadership and mentorship to RA-Is and RA-IIs, and RA-IIIs on complex proposals.

Project Continuation Activities:

  • Prepare Research Performance Progress Reports (RPPR)s for funded projects.
  • Develop future year budgets in collaboration with the research team to address any budget modifications or reductions.
  • Communicate with subawardees to coordinate and gather budgets, OS and other required documents.
  • Track receipt of documents, check for accuracy and ensure timelines are met.
  • Gather all required documentation and enter into eRA Commons.
  • Prepare Final RPPRs for completed projects.   
  • Respond to questions from faculty and project staff about deadlines, funder/sponsoring agency rules and regulations, allowable costs.

Basic Qualifications:
Experience

  • Minimum eight (8) years of experience in pre-award and/or post-award grant/contract work in a research environment or related field with relevant experience. 
  • Minimum three (3) years of experience supervising a team of professionals and setting and monitoring unit production goals.  

Education

  • Bachelor's degree OR a minimum four (4) years of directly related experience.
  • High School Diploma OR General Education Development (GED) is required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Ability to develop complex spreadsheets.
  • Ability to analyze and synthesize data from various sources.
  • Expert level knowledge of federal and non-federal policy and regulatory issues related to grant/contract funded work.
  • Strong attention to detail and high degree of accuracy.
  • Ability to work independently, as well as both leading and working as part of a team.
  • Must have excellent proofreading skills.
  • Must have knowledge and skills in Microsoft Office - especially Excel, Word; and Adobe Acrobat, extensive knowledge of National Institutes of Health (NIH) and other funding source's policies and procedures.
  • Ability to serve in a lead role and provide guidance to RA-I/RA-II and staff.
  • Ability to problem-solve complex grant/contract issues.
  • Able to interpret complex policy and regulatory issues.

Preferred Qualifications:

  • Experience working in a deadline-driven environment and developing project budgets.
  • Experience working within a highly regulated industry.
  • Experience managing multiple applications and/or proposals simultaneously.
  • Sets and maintains high standards of work produced by the team.
  • Interprets KP cascading goals to ensure alignment with GCA goals.
  • Knowledge of policies and procedures of research funding sources, especially National Institutes of Health; ability to provide trusted counsel to principal investigators and project teams on agency and regulatory issues.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: Variable Working Hours End: Variable Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Manager with Direct Reports Job Category: Research and Development Department: KPWHRI Travel: Yes, 5 % of the Time

Apply for Manager of Pre-Award Administration


Collaborative Biostatistician Position

Location: Seattle, WA Job Number: 895523, 895530 and 895533 Date posted: 08/13/2020

Description:
The Biostatistics Unit at Kaiser Permanente Washington Health Research Institute (KPWHRI) (https://www.kpwashingtonresearch.org/our-research/research-areas/biostatistics) is seeking an entry-, mid- or senior-level MS or PhD biostatistician interested in applying statistical methods to data from observational studies and clinical trials in an interdisciplinary academic research environment. Using electronic health data from health care delivery systems, the position will involve collaboration across areas such as affordability, aging, cancer, health equity, informatics, immunizations, mental health, pharmacoepidemiology, and social determinants of health. The successful candidate will also support biostatistical methods research to improve the conduct of pragmatic trials and complex observational studies.

KPWHRI (formerly Group Health Research Institute) is an internationally recognized research organization (https://www.kpwashingtonresearch.org/) that conducts epidemiologic, health services, preventative, and clinical research to improve health, health equity, and health care. The Institute’s research is primarily funded through federal grants and contracts that total more than $50 million annually. KPWHRI’s position within Kaiser Permanente Washington (www.kp.org/wa), a not-for-profit health care delivery system in the Pacific Northwest, provides a natural laboratory to leverage healthcare data to study important health issues through clinical trials and observational studies. KPWHRI has over 300 employees, including a faculty of over 40 doctorate-level scientists trained in medicine, epidemiology, behavioral science, and biostatistics. The Biostatistics Unit is comprised of 8 PhD-level biostatistician investigators, 9 MS- or PhD-level collaborative biostatisticians, and 4 University of Washington (UW) biostatistics graduate students with collective expertise in Bayesian methods, causal inference, correlated data, electronic health records data, fairness in machine learning, large scale prediction modeling, pragmatic trial design, spatial statistics, and survival analysis. KPWHRI is part of a vibrant regional research community including the UW, Fred Hutchinson Cancer Research Center and Seattle Veterans’ Affairs Medical Center.

Applicants must have an MS or PhD (or equivalent) in Biostatistics, Statistics, or a comparable field. Excellent oral and written communication skills and a strong interest in working collaboratively with faculty, staff, and students from a wide range of disciplines, cultures, and backgrounds are required. Expertise with SAS, Stata, or R is desirable.

To apply:
Please submit a letter of interest & CV via KP’s online application system using one of these links:

Questions about the position can be directed to Andrea Cook, Senior Scientific Investigator (Andrea.J.Cook@kp.org). Additional application procedures may be required.  For full consideration, submit materials by October 15; however, review of applications will continue until the position is filled.  Salary will be commensurate with qualifications. 

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

This position supports Kaiser Permanente’s code of conduct and compliance by adhering to all laws and regulations, accreditation and licensure requirements, and internal policies and procedures.           


Open-rank Doctorate-level Biostatistics Faculty Investigator Position

Location: Seattle, WA Job Number: 895250 Date posted: 08/13/2020

Description:
The Biostatistics Unit at Kaiser Permanente Washington Health Research Institute (KPWHRI) (https://www.kpwashingtonresearch.org/our-research/research-areas/biostatistics) is seeking a doctoral-level faculty researcher in biostatistics to lead independent methodological research and to collaborate with multidisciplinary research teams on observational studies and pragmatic clinical trials in a setting with direct access to rich electronic healthcare data. Areas of potential collaboration include affordability, aging, cancer, health equity, informatics, immunizations, mental health, pharmacoepidemiology, and social determinants of health. 

KPWHRI (formerly Group Health Research Institute) is an internationally recognized research organization (https://www.kpwashingtonresearch.org/) that conducts epidemiologic, health services, preventative, and clinical research to improve health, health equity, and health care. The Institute’s research is primarily funded through federal grants and contracts that total more than $50 million annually. KPWHRI’s position within Kaiser Permanente Washington (www.kp.org/wa), a not-for-profit health care delivery system in the Pacific Northwest, provides a natural laboratory to leverage healthcare data to study important health issues through clinical trials and observational studies. KPWHRI has over 300 employees, including a faculty of over 40 doctorate-level scientists trained in medicine, epidemiology, behavioral science, and biostatistics. The Biostatistics Unit is comprised of 8 PhD-level biostatistician investigators 9 MS- or PhD-level collaborative biostatisticians, and 4 University of Washington (UW) biostatistics graduate students with collective expertise in Bayesian methods, causal inference, correlated data, electronic health records data, fairness in machine learning, large scale prediction modeling, pragmatic trial design, sequential testing, spatial statistics, and survival analysis. KPWHRI is an active member of a vibrant regional research community that includes the UW, the Fred Hutchinson Cancer Research Center, and Seattle Veterans’ Affairs Medical Center. Investigator biostatisticians at KPWHRI typically have affiliate faculty appointments in the Department of Biostatistics at the UW.

Appointment is open rank (Assistant, Associate, or Senior level). Preference will be given to those with a demonstrated ability or strong potential to collaborate on multidisciplinary research teams and successfully lead their own research program.  Applicants must have: 1) a doctoral degree (PhD or equivalent) in Biostatistics, Statistics, or a comparable field; 2) excellent communication skills, and 3) a strong interest in working collaboratively with faculty, staff, and students from a wide range of disciplines, cultures, and backgrounds.

To apply:
Please submit a letter of interest, CV, and research statement via KP’s online application system. Additional application procedures may be required. For full consideration, submit materials by November 1, 2020; however, review of applications will continue until the position is filled. Salary will be commensurate with qualifications. 

Questions about the position can be directed to the Director of Biostatistics at KPWHRI: Jennifer Nelson, PhD (Jen.Nelson@kp.org).

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

This position supports Kaiser Permanente’s code of conduct and compliance by adhering to all laws and regulations, accreditation and licensure requirements, and internal policies and procedures.             


Director Grants Administration

Location: Seattle, WA Job Number: 895740 Date posted: 08/05/2020

Description:
Accountable for managing, directing and leading the Pre-Award & Post-Award Grant Administration units of KPWHRI Oversees and directs Pre- Award development, Post-Award financial management and related regulatory research compliance as applies to administering of funded awards from federal, state, and other funding agencies, foundations and industries. Accountable for the day-to-day direction and management of staff to assure units are managed within budget, and staff expertise and customer service goals are developed. Informs, interprets and/or seeks legal expertise as appropriate regarding changes in federal, state, local regulations and organizational policies.  Serves as a liaison with the Kaisers national research office, federal agencies and other Kaiser research centers.  Facilitates collaboration with other units of the Financial Research Administration (FRA) department, within the institute and other Kaiser regional research centers.

Essential Responsibilities:

  • Leadership & Direction: Provides leadership, operational and strategic direction for Pre-Award & Post-Award Grant Administration. Develops departmental goals and operational plans that are aligned with KPWA and KPWHRI missions and business goals. Integrates operations of these functional areas/units with the overall mission and scientific agenda of KPWHRI. Participates in leadership teams, setting strategic direction, developing and implementing policies to facilitate research and financial compliance, and engaging in problem solving and decision-making for Institute-wide issues. May lead or serve on standing committees or ad hoc work groups in support of key goals, improvement or regulatory initiatives. Participates in annual strategic and operational planning, design and deployment of initiatives at KPWHRI. Supports the Institute's mission & promotes KP values, fosters effective communication, problem solving, identifies issues and makes solution-based recommendations.
  • Regulatory Compliance: Monitors and assures grant proposals are submitted and awarded grants are compliant and consistent with all applicable federal, state, local regulations, KFRI and KPWA policies and procedures. Develops and implements policies, procedures, and guidance for the Pre-Award & Post-Award Grant Administration teams. Monitors compliance of those policies that are owned by the unit. In collaboration with KPWHRI Research Operations & Business Systems unit the Post-Award team assures all post-award activities are managed according to all applicable regulations, deadlines and contractual clauses. Coordinates with KFRI and or KPWA Financial Services as necessary for completion of requested audits.
  • Administration & Management: Provides management oversight of grant administration staff. Responsible for the day to day management and supervision of staff, and budget management oversight. Develops effective teambuilding within the Grant Administration units and across the FRA department. Creates collaborative and highly effective teams. Assures all faculty and staff remain current in the knowledge of relevant federal and state regulations that govern grants. Oversees the preparation of grant proposals and related agreements. Negotiates with collaborators and funders (e.g., NIH Officers, Contracting Officers). May approve and sign submissions, contracts, subcontracts and agreements on behalf of KPWHRI as an Institutional Authorized individual with signature authority. Ensure staff engage in financial audits.
  • Research Efficient Systems: Develops and promotes use of standard work. Applies Lean methods to improve or develop new processes in response to new regulations or the implementation of new systems. Monitors and evaluates system and process effectiveness; effects changes required for improvement. Develops and maintains an administrative structure and staffing to effectively address KPWHRI goals and objectives. Plans, provides and/or coordinates training and educational programs on KPWA, KFRI and KPWHRI policies, procedures and relevant Federal and State regulations to all Institute staff. Consults and collaborates with KPWHRI Leadership, investigators, managers and supervisors to identify training needs. Works cross-functionally to support process improvement initiatives and the development of management systems for performance and productivity monitoring.
  • Communication & Collaboration: Principal point of institutional contact for NIH and other sponsored research program officers. Maintains effective working relationships with key funding agency representatives. Maintains effective working relationships with personnel in other KPWA an KFRI departments, and with KPWHRI faculty, physicians and other related staff. Serves as a resource to research leaders, faculty and staff in the development of research proposals and management of grants.

Basic Qualifications:
Experience

  • Minimum seven (7) years of experience in each of the following: supervisory or management experience; progressive management and leadership experience in a health care, research or academic setting required.

Education

  • B.A./B.S. in a Humanities, Sciences, Engineering, Business or Accounting with emphasis in Business, Accounting, Management, Finance, Research Administration, or Health Care.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Familiarity with sponsored programs.
  • Experience in general management & financial management.
  • Progressively responsible management/supervisory experience which has included two or more of the following in a research administration environment: Grant administration; effectively leading complex teams including: mentoring, coaching, providing performance management and development and administering organizational policies.
  • Experience in developing and deploying new processes or standard work and developing and deploying training programs.
  • Advanced leadership, business and operational planning, budget management, change management and organizational skills.
  • Ability to provide guidance and leadership to research administrative staff.
  • Ability to work effectively with investigators, administration and scientific staff.
  • Excellent communication (verbal and written), interpersonal and managerial skills.
  • Provide individual, team building and develop interpersonal skills.
  • Demonstrated ability to effectively supervise and train technical and research administrative staff.
  • Advanced ability to lead, guide and integrate strategic planning processes and organizational goal development.
  • Knowledge of applicable federal and state regulations and laws (e.g. employment, sponsored government research, applicable OMB uniform guidance and super circulars).
  • Strong analytical skills.
  • Skills in business process engineering, streamlining systems and operations, formulating policies and procedures, and developing and implementing new internal processes.

Preferred Qualifications:

  • Ten (10) years of experience in each of the following: supervisory or management experience; progressive management and leadership and supervision experience of sponsored research grant administration staff.
  • Experience managing sponsored research grants and awards.
  • Master's degree in a related Biomedical or Health Services, Business or related fields of Accounting, Health Care, Public Administration or Public Health
  • Demonstrated leadership and expertise in sponsored research administration, preferably in a not-for-profit health care, scientific, or academic research setting.
  • Proven outcomes in increasing engagement & productivity of staff and teams following Lean methodology.
  • Advanced ability to motivate, engage and empower staff to improve their work processes and build new capacity and capabilities following Lean methodology. Additionally, must demonstrate experience with leading change, promoting innovation, engaging others, development of self and others, a focus on customer service and delivering quality results on time.
  • Advanced policy and procedure development skills. Working knowledge of OMB Uniform Guidance and Super Circulars and applicable grants policy statements. Familiarity with KFHPW Systems and knowledge of KP policies and procedures.
  • Excellent analytical skills, and the ability to implement and or oversee training for research administrative and analytical staff who support institute-wide systems.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: Varies Working Hours End: Varies Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Director/Senior Director Job Category: Research and Development Department: KPWHRI Travel: Yes, 5 % of the Time

Apply for Direct Grants Administration


Epic Ambulatory Analyst  

Location: Seattle, WA Job Number: 882934 Date posted: 06/01/2020

Description:
THIS EPIC AMBULATORY ANALYST WILL SPECIFICALLY SUPPORT THE KAISER PERMANENTE WASHINGTON HEALTH RESEARCH INSTITUTE (KPWHRI) PROJECT WORK. AS PART OF THE EPIC CLINICAL APPLICATION TEAM, YOU WILL PROVIDE INNOCATION SOLUTION TO HELP KPWHRI ACHIEVE THEIR RESEARCH GOALS. AS A TEAM MEMBER ON RESEARCH PROJECTS, THE CANDIDATE WILL PERFORM WORKFLOW/SYSTEM/APPLICATIONS ANALTSIS, DESIGN AND IMPLEMENT TECHNICAL SOLUTIONS, CREATE AND EXECUTE UNIT TEST PLANS, DOCUMENT EXTENSIVELY, AND PERFORM MAINTENANCE TASKS. THE CANDIDATE WILL CONSULT AND COLLABORATE WITH CUSTOMERS TO DEFIND, CLARIFY AND INTERPRET SYSTEM REQUIREMENTS FOR COMPLEX APPLICATION ENHANCEMENTS AND PROJECTS. THE IDEAL CANDIDATE WILL BE ABLE TO WORK INDEPENDENTLY. PREPARING DETAILED SPECIFICATIONS, FROM WHICH PROGRAMS WILL BE WRITTEN OR MODIFIED, AND DESIGN, CODE, TEST, DEBUG AND DOCUMENT THOSE PROGRAMS, IS CRITICAL AS THIS CANDIDATE WILL OFTEN PROVIDE GUIDANCE TO LESS EXPERIENCED ANALYST INTERNALLY AND AT OTHER PARTNERING ORGANIZATIONS. 

Work at the highest technical level of all phases of applications systems analysis and programming activities. Formulate and define system scope and objectives on small to mid-size projects. Devise or modify processes to solve problems, considering computer application structure, technical capacity and desired result. Prepare detailed specifications from which programs will be written or modified, and design, code, test, debug and document those programs. Provide guidance and training to less experienced analyst/programmers.

Essential Responsibilities:

  • Performs analysis, designing, coding, testing, documenting, implementing and maintenance tasks for complex requests and project impacts.
  • Participates on project teams with business users and other analyst/programmers. Assists in problem definition and resolution activities. May develop solution outlines. May be responsible for creating and monitoring project plans and schedules on small to mid-size projects.
  • Rotates on-call coverage with other team members. Troubleshoots and resolves production problems. Documents and communicates problem resolution to team members.
  • Completes assignments in an accurate and timely manner. Maintains and reports status on assigned tasks on a regular basis. Performs related duties as assigned or requested.  Assists in training other programmer/analysts and may review their work.
  • Interacts with customers to define, clarify and interpret system requirements for complex applications enhancements and projects.  Responsible for implementing system development projects and work requests.

Basic Qualifications:
Experience

  • Minimum five (5) years of experience using and maintaining applications software.

Education

  • Bachelor's degree OR a minimum four (4) years of experience in a directly related field.
  • High School Diploma or General Education Development (GED) required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Knowledge of specific languages and tools used in the applicable technical environment.
  • Understanding of computer programming languages and system design concepts.
  • Logic and analytical ability.
  • Communication, organizational, interpersonal and project management skills.
  • Specific systems, applications or business area knowledge and systems analysis, and design.

Preferred Qualifications:

  • Eight (8) years of experience programming, developing and maintaining applications software.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Information Technology Department: KPWHRI Travel: Yes, 5 % of the Time

Apply for Epic Ambulatory Analyst

 



Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

Our culture

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About 300 people work at Kaiser Permanente Washington Health Research Institute (KPWHRI) with a commitment to improving health care for all. In return, the Institute provides competitive wages and excellent benefits, including medical coverage for permanent staff and eligible dependents from the first day of work. We have a relaxed and intellectually stimulating working environment and we value diversity.

We work on about 300 research projects at any given time. Many are multi-site studies conducted in collaboration with researchers from other health care and academic organizations, including the University of Washington, Fred Hutchinson Cancer Research Center, and other leading research institutions.

Our offices and research clinic are located in downtown Seattle, close to South Lake Union and Seattle’s biotech community.

Mentorship Award

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KPWHRI’s Mentorship Awards honor honor Deborah King and Dr. Diana Buist

Being a good mentor to co-workers is highly valued at Kaiser Permanente Washington Health Research Institute (KPWHRI). Each year, the Institute presents awards to two individuals who provide outstanding service in promoting the career development of others.

Proud

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KPWHRI analyst ran international ultramarathon in Italy

KPWHRI's Ladia Albertson-Junkans recently rant for Team USA at the International Association of Ultrarunners Trail World Championships

Read about it in Healthy Findings.