Career Opportunities

Research specialist Kayne Mettert and Claire Allen, MPH, an implementation and evaluation associate in the Learning Health System Program.

Kaiser Permanente Washington Health Research Institute hires talented professionals to join us in our mission to improve health and health care for all. Below are a select openings. For information on other career opportunities at Kaiser Permanente Washington Health Research Institute, check Kaiser Permanente Washington's job site.

Open positions

Senior Research Associate Position
Communications Consultant — Media Relations
Evaluation & Learning Associate
Senior Research Interventionist
Research Interventionist
Research Specialist I
Computational Linguist
Research Interviewer (Temporary)
Research Specialist III
Research Support Specialist II
Senior Manager – IT Operations
Admin Specialist B
Research Specialist II
Research Project Manager III

Senior Research Associate Position

Kaiser Permanente Washington Health Research Institute (KPWHRI) is seeking a Senior Research Associate to collaborate on research in geriatrics and aging conducted in real-world health care settings.

The Adult Changes in Thought (ACT) U19 is a newly funded five-year award to support a long-running epidemiologic cohort study of aging, brain health, and dementia. In this newly created position, we are seeking a senior-level Research Associate to provide strategic scientific leadership and administrative direction for ACT’s research and data infrastructure. This Senior Research Associate will work closely with a multi-disciplinary, multi-site team led by Drs. Eric Larson, Dori Rosenberg and Jennifer Nelson at Kaiser Permanente Washington Health Research Institute (KPWHRI) who are currently leading ACT’s clinical, epidemiologic, and data science activities in partnership with University of Washington (UW) researchers. We are seeking an outstanding scientist committed to designing and conducting inclusive and innovative research in health care systems to better understand dementia and Alzheimer’s Disease risk and to improve disease prevention. The successful applicant will have: 1) demonstrated senior-level research experience, including applied knowledge of research consortia and epidemiologic cohorts; 2) excellent interpersonal and leadership skills; 3) demonstrated ability to develop productive relationships with colleagues, subcontractors, consultants, funding agency personnel, and staff at all levels; 4) demonstrated ability to drive and manage a complex research program with multiple projects and collaborators; 5) topical expertise in aging/geriatrics research; 6) experience with consensus building, including firsthand knowledge of program management best practices, group dynamics, team building and facilitation skills; and 7) demonstrated ability to adapt systems and approaches to evolving circumstances.

The position will involve leadership and support for a variety of both operational and scientific aspects of the ACT research program. Responsibilities will include: partnering with the principal investigators and ACT leadership bodies to develop and implement efficient and effective governance processes suited to large research networks; developing effective internal and external communication approaches to fulfill the ACT program’s overall objective of being a living laboratory for the study of brain aging; collaborating with senior scientists from a variety of disciplines (e.g., geriatrics, health services, epidemiology, pharmacogenomics, neuropathology) to achieve project goals, including making direct and substantive scientific contributions based on individual expertise; overseeing implementation of data collection and management including migration of data collection from hard copy to electronic data capture tools; developing, implementing and managing policies and procedures to support data and resource sharing in a complex environment; providing scientific input to technical staff regarding structure, connectivity, and management of large health datasets; and partnering with the ACT Research Program’s Project Manager to provide overall direction for key research administration tasks, including contracts, data use, financial management, progress reports to funders, and IRB/compliance activities. Additionally, the ACT U19 Research Program is currently expanding the cohort to include new enrollees from diverse geographic and racial/ethnic backgrounds and the Research Associate in this position will help guide this expansion. Direct mentorship from KPWHRI faculty will be provided.

KPWHRI is an internationally recognized research organization that conducts epidemiologic, health services, preventative, and clinical research to improve health, health equity, and health care. The Institute’s research is primarily funded through federal grants and contracts that total more than $60 million annually. KPWHRI’s position within Kaiser Permanente Washington (www.kp.org/wa), a not-for-profit health care delivery system in the Pacific Northwest, provides a natural laboratory to leverage healthcare data to study important health issues through clinical trials and observational studies. KPWHRI has over 300 employees, including a faculty of over 40 doctorate-level scientists trained in medicine, epidemiology, behavioral science, and biostatistics. KPWHRI is part of a vibrant regional research community including the University of Washington, Fred Hutchinson Cancer Research Center and Seattle Veterans’ Affairs Medical Center.

Requirements of this position include: excellent oral and written communication skills and a strong interest in working collaboratively with faculty, staff, and students from a wide range of disciplines, cultures, and backgrounds. Applicants who represent the broad range of diversity and lived experiences in our communities are strongly encouraged to apply.

To apply:
Please submit a letter of interest & CV (or resume) via KP’s online application system using one of these links:

RA III (10 years of experience with a Master’s or 4 years of experience with a PhD): https://www.kaiserpermanentejobs.org/job/seattle/research-associate-iii-kpwhri/641/19223241888
RA IV (12 years of experience with a Master’s or 8 years of experience with a PhD): https://www.kaiserpermanentejobs.org/job/seattle/research-associate-iv-kpwhri/641/19223241872

Questions about the position can be directed to Erin.A.Bowles@kp.org, Hiring Manager or Stacey.D.Adams@kp.org, Talent Acquisition Consultant. Additional application procedures may be required. Applications will be reviewed on a rolling basis until the position is filled. Salary will be commensurate with qualifications.

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

This position supports Kaiser Permanente’s code of conduct and compliance by adhering to all laws and regulations, accreditation and licensure requirements, and internal policies and procedures.

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Communications Consultant — Media Relations

KPWHRI is seeking a Communications Consultant in Media Relations. This full-time position in Seattle is an opportunity to be the KPWHRI media lead, collaborating with colleagues at Kaiser Permanente National and Kaiser Permanente Washington. The work includes developing and implementing KPWHRI's media strategy including disseminating scientific findings through mainstream media, social media, websites and newsletters. Other responsibilities include helping to oversee story identification and content production, and writing and editing news releases, feature stories, social media posts, video scripts, presentations, and other materials to disseminate KPWHRI research findings.

APPLICANTS WHO REPRESENT THE BROAD RANGE OF DIVERSITY AND LIVED EXPERIENCES IN OUR COMMUNITIES ARE STRONGLY ENCOURAGED TO APPLY.

Learn more and apply here

Minimum Qualifications:

Minimum one (1) year experience in a leadership role with or without direct reports.
Bachelors degree in Communications, Journalism, English, Humanities, Business, Social Science, or related field and Minimum five (5) years experience in communications, writing, marketing, or a directly related field. Additional equivalent work experience in a directly related field may be substituted for the degree requirement.

Preferred Qualifications:

Two (2) years experience working in an organization with union represented employees.
Three (3) years professional experience in the development of digital or multi-medicontent.
One (1) year in health care or another heavily regulated industry (e.g., Banking).
Three (3) years project management experience.
Two (2) years experience working in a matrixed organization.
Three (3) years professional experience in community management and the development of social media content.
Two (2) years experience in change management or communications support.
Masters degree in Communications, Journalism, English, Humanities, Business, Social Science, or related field.

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Evaluation & Learning Associate

Kaiser Permanente Washington Health Research Institute (KPWHRI) is seeking an Evaluation & Learning Associate to collaborate on research in the Center for Community Health and Evaluation (CCHE). At CCHE, we partner with health organizations and foundations to improve the health of communities. We take a collaborative and customized approach to evaluation and to learning what works. Clients partner with us for our distinctive level of collaboration, realistic approach to design and measurement, and passion for using data for learning and improvement.

To apply:
Please submit a letter of interest & CV (or resume) via KP’s online application system using one of these links:

ELA I (1 year of experience working on evaluation projects, including participating in study design, data collection, analysis, report writing and dissemination with a Bachelor's degree or 4 years of experience without a Bachelor’s) https://www.kaiserpermanentejobs.org/job/seattle/evaluation-and-learning-associate-i/641/17054540512
ELA II (3 years of experience leading the development and implementation of evaluation projects and a Master's degree in public health or social/behavioral science) https://www.kaiserpermanentejobs.org/job/seattle/evaluation-and-learning-associate-ii/641/17054540528

Questions about the position can be directed to emily.a.bourcier@kp.org, Hiring Manager or Stacey.D.Adams@kp.org, Talent Acquisition Consultant. Additional application procedures may be required. For full consideration, submit materials by November 22; however, review of applications will continue until the position is filled. Salary will be commensurate with qualifications.

This position supports Kaiser Permanente’s code of conduct and compliance by adhering to all laws and regulations, accreditation and licensure requirements, and internal policies and procedures.

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Senior Research Interventionist

Location: Seattle, WA Job Number: 1011814 Date posted: 11/01/2021

Description:
The Senior Research Interventionist utilizes professional clinical skills, education, and/or experience in project planning and implementation of data collection for complex clinical/health research trials. Closely collaborates with Principal Investigators and delivery system professionals in designing, planning, executing, and overseeing a variety of clinical research study activities. Will directly or functionally supervises Research Interventionists, Clinical Research Specialists, or other research staff in the conduct of clinical study procedures within a specific programmatic area of research. Contributes professional clinical expertise, and serves as a resource to, related programmatic areas in the Kaiser Permanente Washington Health Research Institute.

Essential Responsibilities:
Performs clinical evaluation, intervention and measurements requiring professional clinical knowledge, education and training. Uses clinical knowledge and skills to make decisions around patient safety and study participation issues. Evaluates responses of participants and makes independent judgments regarding the conduct of clinical interventions. Performs advanced medical record review as needed, and monitors quality of clinical measures across studies.

In collaboration with Principal Investigator and Project Manager, contributes specialized clinical knowledge to the design and execution of clinical research studies. Participates in the planning phase of new studies, including maximizing the feasibility of the proposed studies, using knowledge of the specific study population and potential clinical settings. At the direction of the Principal Investigator, insures that clinical studies are implemented and conducted in accordance with IRB approvals, FDA regulations and GCP/ICH guidance. Designs study instruments, case report forms, and standard operating procedures to ensure data quality, optimal human subjects protections, and regulatory compliance. Represents the research study team on behalf of the Principal Investigator to external collaborators, study monitors, and KFHPW clinical sites. Ensures a seamless interface of clinical research studies with the provision of clinical care.

Provides direct or functional supervision of clinical research staff to ensure proper execution of study protocols. May include the management and supervision of staff including the recruitment and selection of staff, the development and evaluation of staff and when necessary the discipline and termination of staff. Provides training to, and oversees clinical activities of clinical research staff members, or other relevant study staff within programmatic area of research. Coordinates clinical activities across multiple and/or complex research studies.

Serves as a critical resource to managers and investigators in the Institute for matters relating to clinical practices, and the implementation of policies and procedures in clinical research studies.

Basic Qualifications:
Experience

Minimum five (5) years of experience with clinical activities required by the research projects.

Education

Bachelors degree as determined by the needs of the research projects as follows: Registered Nurse, Nurse Practitioner, Certified Mental Health Therapist/Specialist, MSW, Pharmacist, Physical Therapist, Certified Health Education Specialist, Clinical Psychologist, or Acupuncturist.

License, Certification, Registration

Additional Requirements:

Experience with protocol development and clinical monitoring procedures required.
Knowledge of research data collection requirements and specialized clinical intervention/measurement/assessment skills as required by the projects.
A thorough understanding of regulatory policies governing industry practices, HIPAA requirements for clinical research, and knowledgeable about patient safety and quality control requirements.
Excellent written and verbal communication skills, organizational skills and interpersonal skills.
Ability to work independently and to provide leadership in a team setting.

Preferred Qualifications:

Two (2) years of clinical trials research or clinical data collection experience.
Seven (7) years of experience as research interventionist or intermediate to high-level clinical research professional.
Supervisory, staff training, and leadership experience.
Demonstrated experience in working through the development, implementation, and closeout phases of research projects.
Masters degree or PhD in health-related field AND certifications, licenses, or degrees as determined by the needs of the research projects as follows: Registered Nurse, Nurse Practitioner, Certified Mental Health Therapist/Specialist, MSW, Pharmacist, Physical Therapist, Certified Health Education Specialist, Clinical Psychologist, or Acupuncturist.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon-Fri Working Hours Start: 8:00AM Working Hours End: 5:00PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union Job Level: Individual Contributor Department: KPWHRI Travel: No

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Research Interventionist

Location: Seattle, WA Job Number: 1011816 Date posted: 11/01/2021

Description:
CURRENT WA STATE LPN OR RN LICENSE BY DATE OF HIRE/TRANSFER

CURRENT BASIC LIFE SUPPORT CERTIFICATION OR ABILITY TO OBTAIN WITHIN 60 DAYS OF HIRE/TRANSFER

ABILITY TO WORK WITH CUSTOMERS FROM A BROAD RANGE OF BACKGROUNDS, EXCITEMENT TO JOIN A WORKFORCE THAT VALUES DIVERSITY.

Utilizes professional clinical skills, education and/or experience in project planning and implementation of data collection for complex clinical/health research trials. Utilizes professional clinical skills/training for independent decision making for data collection/trial intervention(s)/evaluation. The scope of responsibility for a Research Interventionist is greater than that for a Clinical Research Specialist due to any combination of the following: greater level of independent safety or clinical decision making required; greater level of specialized clinical knowledge required; substantial contribution to areas such as project intervention materials, plans, study design and research papers; and comprehensive consultation role on policies and methodology.

Essential Responsibilities:

Performs clinical evaluation/intervention/measurements requiring professional clinical knowledge/education/training.
Utilizes clinical knowledge and skills to evaluate participant responses and make subsequent decisions around patient safety and participation issues.
Provides professional expertise in day-to-day coordination of research activities.
Develops project intervention plans and tools, data collection instruments, manual of operations, trains new employees, prepares reports, etc. Plans, implements and monitors participant safety and data quality control measures.
Evaluates responses of participants and makes independent clinical judgments regarding responses to clinical intervention.
Participates as part of the research project team, attends project meetings, and identifies problems and proposes solutions.
May perform medical record review requiring professional clinical background/education/ experience for correct interpretation and data collection.
May perform telephone interviews, in-person interviews or physical assessments requiring professional clinical background/education.

Basic Qualifications:
Experience

Minimum two (2) years of experience performing professional functions required by the project.

Education

High School Diploma or General Education Development (GED) required.

License, Certification, Registration

Additional Requirements:

Experience with individual and/or group counseling and/or facilitation, and related research experience.
Knowledge of research data collection requirements and specialized clinical intervention/measurement/assessment skills as required by the projects.
A thorough understanding of regulatory policies governing industry practices, HIPAA requirements for clinical research, and knowledgeable about patient safety and quality control requirements.
Excellent written and verbal communication skills, organizational skills and interpersonal skills.
Continual updating of skills and knowledge related to research.

Preferred Qualifications:

Masters degree or PhD in health-related field.
Certifications, licenses, or degrees as determined by the needs of the research projects, such as, registered nurse, nurse practitioner, certified mental health therapist/specialist, MSW, pharmacist, physical therapist, certified health education specialist, clinical psychologist, acupuncturist as applicable to research project and field of study by date of hire/transfer.

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Research Specialist I

Location: Seattle, WA Job Number: 1009004 Date posted: 10/20/2021

Description:
JOIN THE SURVEY RESEARCH TEAM AT KPWHRI! OUR TEAM CONDUCTS HIGH QUALITY SURVEY RESEARCH AND DATA COLLECTION ACTIVITIES FOR SCIENTIFIC INVESTIGATORS AT THE INSTITUTE AS WELL AS OUTSIDE ORGANIZATIONS. THIS POSITION WOULD PRIMARILY BE WORKING WITH SURVEY PROJECT MANAGERS TO EXECUTE PROJECTS, INCLUDING PREPARING PARTICIPANT MAILINGS, TRACKING PARTICIPANTS, TESTING WEB SURVEY PROGRAMMING, AND GENERAL ADMINISTRATIVE TASKS. MUST HAVE A POSITIVE ATTITUDE, STRONG INTERPERSONAL SKILLS, AND BE A MOTIVATED, TEAM PLAYER THAT TAKES INITIATIVE TO GET THE JOB DONE. MS OFFICE, CUSTOMER SERVICE AND PROTOCOL-DRIVEN WORK EXPERIENCE PREFERRED. APPLICANTS WHO REPRESENT THE BROAD RANGE OF DIVERSITY AND LIVED EXPERIENCES IN OUR COMMUNITIES ARE STRONGLY ENCOURAGED TO APPLY. PLEASE COMPLETE THE ONLINE APPLICATION AND UPLOAD A RESUME AND COVER LETTER.

Under the general supervision of a Research Project Manager, performs operational activities for research project(s) including complex recruitment, data collection, and database management guided by written protocols. Assists in the development and maintenance of written study materials and protocols. Participates as part of the research team and may provide administrative support for the research study. May provide training and orientation to other staff as it relates to specific tasks. Often performs routine functions of Research Specialist I independently. Involves supervisor or other staff when needed for complex issues and as specified in written protocols. Requires knowledge of basic research methodology and tools.

Essential Responsibilities:

Recruitment/Data Collection Activities: a) Performs complex recruitment and/or data collection activities requiring specialized skills, education, or experience (e.g., medical record reviews, interviews, mailed questionnaires, physical measurements, and quality assurance). b) Interacts and communicates with study participants effectively, responding to questions and referring to other staff as appropriate (e.g., when specified in written protocols or when question is outside of Research Specialist I scope).
Administration Communication a) May provide administrative support for the research study, including ordering supplies, scheduling/coordinating meetings, filing, copying, etc. b) Participates as part of the research team by attending meetings, recording minutes, identifying and communicating problems, and proposing solutions.
Systems/Tracking - Development Maintenance a) Assists in developing and/or maintaining written study materials, protocols, and documentation. b) Maintains and may develop computer files, databases and/or computer tracking systems for project documentation, monitoring, data collection, and data quality. c) Provides data reports.
Training/Oversight/Mentoring a) May provide training and orientation to staff performing data collection or project support activities.

Basic Qualifications:
Experience

Minimum one (1) year of working with relevant computer software. Intern or volunteer experience may be considered

Education

High School Diploma OR General Education Development (GED) required.

License, Certification, Registration

Additional Requirements:

Basic knowledge of research methodology and data collection modalities relevant to the project, e.g. medical record review, interviewing, participant assessment, recruitment and retention.
Depending on project, may require specific experience with data collection modalities.
Relevant computer proficiency.
Intermediate written and verbal communication skills.

Preferred Qualifications:

One (1) year of experience in health research.
Associates degree in health sciences or health-related discipline.
Intermediate or demonstrated knowledge of research methodology and data collection modalities relevant to the project (e.g. medical record review, interviewing, participant assessment, recruitment and retention).
Advanced written and verbal communication skills.

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Computational Linguist

Location: Seattle, WA Job Number: 1009007 Date posted: 10/21/2021

Description:
The Computational Linguist is a key technical resource on projects which apply clinical Natural Language Processing (NLP) to research. This person works with investigators, programmers, other computational linguists, and/or clinical staff to conceptualize projects, recommend approaches, and implement solutions that involve application of NLP technologies to extract information from and/or classify documents containing clinical text. This person will apply various techniques from computational linguistics to develop and validate software modules that produce structured data from unstructured clinical text. This person acts as a resource to coworkers regarding methods and approaches commonly used in clinical NLP; offers both formal and informal training; presents at national conferences; and contributes to the scientific literature as a first author or co-author in collaboration with co-workers and/or external collaborators.

Essential Responsibilities:

In collaboration with research investigators, designs and applies NLP systems used in research projects. This includes defining scope of work and finding mutually satisfactory solutions; applying a variety of computational linguistics techniques, as appropriate; and documenting approaches. This may include maintaining and developing domain-specific lexical data bases and NLP tools used for information extraction.
Designs and/or maintains databases; information extraction, transformation, and loading (ETL) processes; and data exploration tools used to support a comprehensive repository of clinical text for research purposes.
Works with analysts and scientists at other institutions and in other departments within Kaiser Permanente to promote a community of learning about research linguistics, to disseminate findings, and to advance the national research agenda.
Represents KPWHRI within Kaiser Permanente and scientific community by contributing to manuscripts and by presenting at national scientific conferences and at Kaiser Permanente forums.
Stays abreast of human subjects research regulations. Promotes responsible data handling by developing appropriate solutions.

Basic Qualifications:
Experience

Minimum five (5) years of programming experience.

Education

Bachelor's degree in computational linguistics, linguistics, computer science, bio-informatics, math, statistics or related field.

License, Certification, Registration

Additional Requirements:

Strong knowledge of concepts in computational linguistics, morphology, syntax and semantics, and natural language processing.
Strong communication skills, both oral & written; strong organizational skills; ability to work effectively both individually and within team settings.
Java programming language fluency; SQL fluency; familiarity with relational database concepts (preferably Microsoft SQL Server); familiarity with tools used in open-source software development; text manipulation skills using Python or Ruby; understanding of controlled vocabularies.

Preferred Qualifications:

Eight (8) years of programming experience in a comparable environment.
Master's Degree in computational linguistics or related field.

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Research Interviewer (Temporary)

Location: Seattle, WA Job Number: 1005166 Date posted: 09/30/2021

Description:
Conduct survey research interviews via telephone on various research projects using Computer Assisted Telephone Interviewing (CATI) software. Follow specific Survey Scripts and project specific protocols and procedures. Support the Survey Research Program by performing research project related clerical and data processing duties. Requires variable and flexible scheduling, including days, evenings, and weekends.

Essential Responsibilities:

Contact study subjects according to specific study protocols.
Gain cooperation of the respondent.
Enroll respondent in study activities.
Administer survey research interviews.
Administer interviews following scripts and instruments using approved interviewing techniques and protocols.
Review consent forms and obtain verbal consent to participate.
Accurately and completely record interview responses using CATI software and WEB platforms.
Pilot test interview instruments in development and provide feedback to supervisor.
Obtain updated address/phone information.
Perform general study related activities, including mailing assembly and quality control, scanning, and verification of scanned surveys and other related clerical tasks.
Attend KPWHRI staff meetings, as indicated.
Attend interviewer staff meetings and project trainings.
Attend other internal trainings, as requested.

Basic Qualifications:
Experience

Minimum one (1) year of customer service experience.

Education

High School Diploma OR General Education Development (GED) required.

License, Certification, Registration

Additional Requirements:

Relevant computer proficiency.
Ability to work independently.
Strong written and verbal communication skills.
Detail oriented.
Ability to problem solve in fast-paced environment.

Preferred Qualifications:

One (1) year of phone-based interviewing or call center experience.
Two (2) years of customer service experience, including telephone communications.
One (1) year of experience in participant-facing research (health services, public opinion, education or other types of research).
Knowledge of survey research practices and phone room technology.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 1 Shift: Variable Workdays: Mon-Sun Working Hours Start: 12:01AM Working Hours End: 11:59PM Job Schedule: Part-time Job Type: Standard Employee Status: Temporary Employee Group/Union Affiliation: OPEIU Job Level: Individual Contributor Department: KPWHRI Travel: No

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Research Specialist III

Location: Seattle, WA Job Number: 1005057 Date posted: 10/05/2021

Description:
With direction from the Research Project Manager, operationalizes and implements protocols and procedures on research project(s). Oversees broad-based enrollment, recruitment, and/or data collection procedures. Independently performs and/or oversees complex data collection activities. May assist with budget development and compliance, and with ensuring that IRB regulations and timelines are met. May function as a project manager for small, simple studies. May oversee ad-hoc initiatives or special projects. Must be qualified to give direction to other study staff and assist with hiring (act as "lead" though not as direct supervisor). Receives no instruction on routine work and minimal instruction on new projects. Requires research experience and the frequent use of independent judgment and discretion in non-routine matters.

Essential Responsibilities:

Recruitment/Data Collection Activities: a) Independently oversees (and may perform) complex recruitment and/or data collection activities requiring specialized skills, education, or experience (e.g., medical record reviews, interviews, mailed questionnaires, physical measurements, and quality assurance). b) Implements operational activities of research project in adherence to study timelines. c) May provide operational consultation to research project teams in specialized areas of data collection.
Systems/Tracking - Development Maintenance a) In partnership with the Project Manager, develops implements a broad array of data collection instruments, protocols and systems to manage recruitment, enrollment, follow-up, and data quality. b) Develops (and may maintain) computer files, databases, and/or computer tracking systems for project documentation, monitoring, data collection, and data quality. This may include systems that require a sophisticated understanding of research methodology. c) Ensures proper maintenance of project documentation in compliance with regulations.
Project Management a) May oversee day-to-day operational activities of a research project. b) May assist with IRB submissions, HIPAA compliance, budget development monitoring, and/or federal funding agency reporting. c) May function as the project manager of simple research studies that are small in scope. d) Under the supervision of Project Manager, may summarize literature reviews and assist in the writing of progress reports, presentations, grant proposals, and manuscripts. e) May oversee ad-hoc initiatives or special projects (or phases of larger initiatives) related to needs of KPWHRI, Research Operations, or the Research Specialist group.
Training/Oversight/Mentoring a) Trains and/or provides coaching and mentoring to study staff. May assist in hiring study staff.
Administration Communication a) Participates as part of the research team by attending meetings, recording minutes, identifying and communicating problems, and proposing solutions. b) May provide administrative support for the research study, including ordering supplies, scheduling/coordinating meetings, filing, copying, etc. c) Plays an active leadership role in the Research Specialist group (and may participate in the Project Manager group), serving on workgroups or providing feedback to RO leadership.

Basic Qualifications:
Experience

Minimum six (6) years of experience working in health care or health research with progressively increasing responsibilities, or a commensurate combination of education and experience. Intern or volunteer experience may be considered.

Education

High School Diploma OR General Education Development (GED) required.

License, Certification, Registration

Additional Requirements:

Intermediate or demonstrated knowledge of research methodology and data collection modalities relevant to the project (e.g., medical record review, interviewing, participant assessment, recruitment and retention).
Relevant computer proficiency.
Intermediate knowledge of the fundamental principles of research involving human subjects.
Advanced written and verbal communication skills.

Preferred Qualifications:

Eight (8) years of experience working in health care or health research with progressively increasing responsibilities or a commensurate combination of education and experience.
Bachelors degree in health sciences or health-related discipline.
Advanced and applied knowledge of research methodology and data collection modalities relevant to the project (e.g., medical record review, interviewing, participant assessment, recruitment and retention).
Advanced knowledge of the fundamental principles of research involving human subjects.
Advanced written and verbal communication skills.
Advanced skills in documentation of protocols, procedures, guidelines.

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Research Support Specialist II

Location: Seattle, WA Job Number: 1002570 Date posted: 10/06/2021

Description:
DO YOU HAVE ADMIN EXPERIENCE AND FIND YOU ENJOY HELPING OTHERS AND LEARNING SOMETHING NEW EVERY DAY? WANT TO WORK IN A FAST-PACED, ENVIRONMENT WITH PEOPLE WHO TURN INNOVATIVE IDEAS INTO BETTER HEALTH CARE FOR EVERYONE? THEN JOIN OUR TEAM! THE RESEARCH SUPPORT SPECIALIST II (RSSII) SUPPORTS FACULTY AND STAFF WITHIN KAISER PERMANENTE WA RESEARCH INSTITUTE. THE RSSII WILL USE THEIR PRIOR EXPERIENCE TO BALANCE A COMPLEX WORK LOAD AND MEET DEMANDING SERVICE EXPECTATIONS TO BE A PROBLEM SOLVER, DETAIL-ORIENTED, HAVE EXCELLENT COMMUNICATION SKILLS AND WORK INDEPENDENTLY. WORK INCLUDES COMMUNICATING WITH COLLABORATORS, TRACKING MULTIPLE SCHEDULING REQUESTS AND DELIVERABLES, RECONCILING EXPENSES, AND ORGANIZING SPECIAL PROJECTS. YOU WILL USE MS OFFICE AND VISUAL PROGRAMS TO PREPARE MANUSCRIPTS, COMPILE GRANT APPLICATIONS AND PRESENTATIONS INCLUDING GRAPHICS AND SPREADSHEETS.

PLEASE COMPLETE THE ONLINE APPLICATION AND UPLOAD A RESUME AND COVER LETTER.

Under the supervision of the Research Administrative Supervisor or Manager, provides specialized administrative support to research faculty and staff. With little instruction and using knowledge of Kaiser Foundation Health Plan of Washington and grant funder policies, analyzes problems, determines approach, and completes new assignments. This position requires the use of judgment in non-routine matters and is expected to take on complex or non-standard tasks. The ability to balance a complex workload while maintaining service commitments is required. Work is highly deadline driven and at times confidential in nature. This position is distinguished from a Research Support Specialist I by the higher level knowledge of departmental and research information and by the independent management of a complex workload and distinguished from a Research Support Specialist III by the lesser degree of leadership required.

Essential Responsibilities:

Scientific Support:

a) Performs all duties of a Research Support Specialist I, plus manages a workload consisting of complex grant submissions and/or completing simultaneous grant submissions. Independently works to assist faculty with meeting funding agency requirements for grant submissions; to utilize EndNote, Acrobat Professional, and Microsoft Office software on a daily basis. Demonstrates advanced troubleshooting. b) Utilizes and troubleshoots computer software programs (EndNote, Acrobat Professional, and Microsoft Office, etc.) on a daily basis. c) Uses knowledge of funding agencies and requirements to coach staff in contract and grant submissions.

Research Administrative Support:

a) Performs all duties of a Research Support Specialist I, plus independently performs specialized coding, documentation, and other accounting functions for processing of grant expenses and expense reimbursements according to federal regulations and Kaiser Foundation Health Plan of Washington policies. b) Independently coordinates and maintains numerous schedules; arranges and supports meetings and conferences between multiple collaborative research sites; makes travel and lodging arrangements through various travel vendors and in compliance with federal regulations. c) Performs a range of support activities; may serve as a liaison with other departments, research collaborators, or vendors on administrative and/or operational matters in accordance with research policies. d) As pertains to research projects directly supported, analyzes administrative problems, determines approach, and completes new assignments with little instruction.
Training, Oversight, Mentoring: a) Provides training and orientation to newly hired Research Support Specialists. b) Provides informal peer support. c) Offers coaching opportunities.

Communication, Process Improvement:

Participates in unit and institute wide meetings, committees, and workgroups. b) Participates as part of the RSS unit by identifying and communicating problems and proposing best practices for daily work. Shares learnings and facilitates discussions. c) Participates in process improvement efforts. d) Maintains desk manual to document policies and procedures for own learnings and work processes particular to the position to ease transitions in staffing and out of office coverage.

Basic Qualifications:
Experience

Minimum one (1) year of experience providing research support OR three (3) years of experience providing administrative support. Intern or volunteer experience may be considered.

Education

High School Diploma OR General Education Development (GED) required.

License, Certification, Registration

Additional Requirements:

Balance competing timelines.
Problem solving, initiative, and troubleshooting.
All skills of a Research Support Specialist I position.

Preferred Qualifications:

Two (2) years of experience providing research support.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Variable Workdays: Mon-Fri Working Hours Start: 8:00AM Working Hours End: 5:00PM Job Schedule: Full-time Job Type: Standard Employee Status: Temporary Employee Group/Union Affiliation: Non-Union Job Level: Individual Contributor Department: KPWHRI Travel: No

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Senior Manager – IT Operations

Location: Seattle, WA Job Number: 996603 Date posted: 9/09/2021

Description:
Top-level technical expert in information systems and highly knowledgeable in a wide variety of technologies. Maintains a high degree of awareness about emerging information systems technologies and provides expert advice to KPWHRI leadership about IT strategies and directions. Represents KPWHRI at regional and national IT forums and task force groups. Performs at the highest level to provide specific technical assistance and consulting to KPWHRI faculty and staff. Independently designs and develops complex IT solutions, addresses problems of system integration and resolves complex technical issues. Negotiates with KP IT leaders and KPWHRI researchers to find mutually satisfactory solutions to research computing needs.

Essential Responsibilities:

Provides guidance, instruction, direction, and leadership for IT operations and technical infrastructure of KPWHRI, a department of 300 users, with varying and complex computing needs. Anticipates future computing needs and leads KPWHRI to achieve an optimal computing environment.
Stays abreast of new technology and uses knowledge to provide expert advice to researchers and leaders about IT strategies and directions. Promotes use of new technology. Advocates designs and solutions of general applicability. Provides direct technical assistance and consulting to KPWHRI faculty and staff on issues of highest complexity.
Works with regional and national KP IT leadership to advocate for KPWHRI interests. Represents KPWHRI on various IT forums and task force groups. Leads KPWHRI IT capital budget development and advocacy. Works with Kaiser's various IT units on implementation of KP initiatives and on procedures concerning research computing and related computer resource issues. Negotiates with KP IT and researchers to find mutually satisfactory solutions to research computing needs.
Independently designs and develops complex IT solutions. Leads technical projects that include evaluation, testing and selection of software products that support research.
Supervises IT operations staff. Makes hiring & firing decisions; provides performance management; directs work of staff.

Basic Qualifications:
Experience

Minimum eight (8) years of IT operational experience in a comparable environment.

Education

Bachelor's degree in computer science, software engineering, business administration, or related field.

License, Certification, Registration

Additional Requirements:

Broad working knowledge of enterprise computing environments, including workstations, database servers, and applications servers.
Recognized as a high performer and expert in several technical subject areas.
Excellent communication skills, both oral & written strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community; ability to negotiate effectively to reach mutually satisfactory outcomes.
Ability to initiate and direct technical projects in support of strategic and research goals.
Strategic planning skills; ability to analyze, prioritize, and offer advice and direction on technical issues.
Knowledge of current trends and developments in information technology.

Preferred Qualifications:

Ten (10) years of programming experience in a comparable environment.
Five (5) years of experience supervising technical staff.
Master's degree in computer science, software engineering, business administration, or related field.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon-Fri Working Hours Start: 9:00AM Working Hours End: 5:00PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union Job Level: Manager with Direct Reports Department: KPWHRI Travel: No

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Admin Specialist B

Location: Seattle, WA Job Number: 990702 Date posted: 9/09/2021

Description:
THE KAISER PERMANENTE WASHINGTON HEALTH RESEARCH INSTITUTE (KPWHRI) WORKFORCE COORDINATION TEAM IS LOOKING FOR A DETAIL ORIENTED, PERSONABLE, SELF-STARTER WHO IS INTERESTED IN WORKING IN A HIGH PACED RESEARCH ENVIRONMENT THAT VALUES DIVERSITY AND INCLUSION. RESPONSIBILITIES INCLUDE DEPARTMENTAL TIMEKEEPING, ORIENTING NEW EMPLOYEES, ASSISTING WITH END OF EMPLOYMENT TASKS, DATA MAINTENANCE, CREATING TOOLS AND DOCUMENTATION FOR VARIOUS PROCESSES, AND PREPARING COMMUNICATIONS AND PRESENTATIONS. THIS POSITION MAY ALSO SUPPORT DEPARTMENTAL COMMITTEES THAT MAY REQUIRE TAKING MEETING MINUTES, RECONCILING EXPENSES, CALENDARING, AND MEETING SET-UP. APPLICANTS WHO REPRESENT THE BROAD RANGE OF DIVERSITY AND LIVED EXPERIENCES IN OUR COMMUNITIES ARE STRONGLY ENCOURAGED TO APPLY.

Provide advanced administrative support, using Microsoft Office software to prepare correspondence, spreadsheets, reports and presentation material. Maintain staff calendars and department files. Review and handle mail; answer telephones. Participate in budgeting process. Handle confidential material.

Essential Responsibilities:

Proofreads documents for typographical, spelling and content errors.
Maintains established databases, generates routine reports from such data. May create spreadsheets/graphs using departmental information.
May track/monitor budgets, post data to ledgers. Reconciles invoices and resolves discrepancies.
Collects data with direction, formats ad hoc reports and produces variance reports.
Operates a variety of office equipment.
May place order for supplies and office equipment.
Uses a variety of word processing software to type letters, reports, and presentation materials.
May compose correspondence on own initiative for supervisor's review and some without review. May include confidential information.
May perform desktop publishing.
Maintains calendars, arranges appointments, meetings and travel itineraries.
Answers telephone inquiries, takes and relays messages and greets visitors.
Screens telephone calls/visitors, refers to appropriate staff member.
Explains departmental policies and procedures in response to inquiries.
May provide information to top level management, Board Members and external customers or stakeholders.
Establishes/maintains complex departmental filing system including confidential departmental files and records.
Sorts and routes department mail. Reviews/screens manager's mail, researches issues and provides recommendations.
Coordinates and organizes departmental projects, some without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations.
Takes and produces minutes for manager's review.
May provide training and direction to other non-exempt personnel on a routine ongoing basis.

Basic Qualifications:
Experience

Minimum three (3) years in administrative or comparable experience.

Education

High School Diploma OR General Education Development (GED) required.

License, Certification, Registration

Additional Requirements:

Writing and math skills.
Customer service and communication skills.
Initiative and analytical ability.
Proficiency with software used by the department.
Typing: 55 WPM.
Skills testing as appropriate.

Preferred Qualifications:

Some College, Advanced education courses.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon-Fri Working Hours Start: 8:30AM Working Hours End: 5:00PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union Job Level: Individual Contributor Department: KPWHRI Travel: No

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Research Specialist II

Location: Seattle, WA Job Number: 985335 Date posted: 8/10/2021

Description:
JOIN THE SURVEY RESEARCH TEAM AT KPWHRI! OUR TEAM CONDUCTS HIGH QUALITY SURVEY RESEARCH AND DATA COLLECTION ACTIVITIES FOR SCIENTIFIC INVESTIGATORS AT THE INSTITUTE AS WELL AS OUTSIDE ORGANIZATIONS. THIS POSITION WILL PRIMARILY FOCUS ON STUDY RECRUITMENT, ENROLLMENT, AND DATA COLLECTION BY PHONE TEAM. THE RESEARCH SPECIALIST WILL SUPPORT OUR PHONE OPERATIONS INCLUDING TRAINING AND COACHING OUR RESEARCH INTERVIEWERS. OUR IDEAL CANDIDATE HAS GREAT ATTENTION TO DETAIL, ADHERES TO STUDY PROTOCOLS TO ASSURE DATA QUALITY, AND HAS AN INTEREST IN HEALTH AND SURVEY RESEARCH. MUST HAVE A POSITIVE ATTITUDE, STRONG INTERPERSONAL SKILLS, AND BE A TEAM PLAYER ABLE TO TAKE INITIATIVE TO GET THE JOB DONE. THIS POSITION IS ONSITE WITH OCCASIONAL EVENING AND WEEKEND HOURS REQUIRED, AS NEEDED. BILINGUAL ENGLISH-SPANISH SPEAKERS PREFERRED. APPLICANTS WHO REPRESENT THE BROAD RANGE OF DIVERSITY AND LIVED EXPERIENCES IN OUR COMMUNITIES ARE STRONGLY ENCOURAGED TO APPLY.

Under the general supervision of a Research Project Manager, independently performs and may oversee operational activities for research project(s) including complex recruitment, data collection, and database management guided by written protocols. Participates in the development and implementation of research protocols and procedures. Participates as part of the research team and may provide administrative support for the research study. Provides leadership to Research Specialist Is, which may include providing functional oversight and training. Receives minimal instruction on routine work and general instructions on new projects. Requires a minimum of one year of research experience and some use of independent judgment and discretion in non-routine matters.

Essential Responsibilities:

Recruitment/Data Collection Activities: a) Independently performs (and may oversee) complex recruitment and/or data collection activities requiring specialized skills, education, or experience (e.g., medical record reviews, interviews, mailed questionnaires, physical measurements, and quality assurance). b) Interacts and communicates with study participants effectively, responding to their questions, including more difficult issues escalated by other study staff (e.g., when specified by written protocols or when the issue needs interpretation). c) May be expected to make impromptu judgment calls about sensitive situations or protocols when working unsupervised (e.g., after hours in clinic, or when supervisor is unavailable).
Systems/Tracking - Development Maintenance a) With appropriate guidance, develops and/or maintains written study materials, protocols, and documentation. Develops components of study procedures (e.g., recruitment strategies). b) Develops and maintains computer files, databases, and/or computer tracking systems for project documentation, monitoring, data collection, and data quality. c) Provides data reports and identifies data quality issues.
Training/Oversight/Mentoring a) May provide functional oversight and training of Research Specialist Is and other study staff (e.g., Research Interventionists).
Administration Communication a) May provide administrative support for the research study, including ordering supplies, scheduling/coordinating meetings, filing, copying, etc. b) Participates as part of the research team by attending meetings, recording minutes, identifying and communicating problems, and proposing solutions.

Basic Qualifications:
Experience

Minimum five (5) years of experience working in health care or health research with progressively increasing responsibilities, or a commensurate combination of education and experience. Intern or volunteer experience may be considered.

Education

High School Diploma OR General Education Development (GED) required.

License, Certification, Registration

Additional Requirements:

Intermediate or demonstrated knowledge of research methodology and data collection modalities relevant to the project (e.g. medical record review, interviewing, participant assessment, recruitment and retention).
Relevant computer proficiency.
Intermediate written and verbal communication skills.

Preferred Qualifications:

Six (6) years of experience working in health care or health research with progressively increasing responsibilities or a commensurate combination of education and experience.
Prior supervisory experience as required by project.
Bachelors degree in health sciences or health-related discipline OR four (4) years of experience in a directly related field.
Advanced and applied knowledge of research methodology and data collection modalities relevant to the project, e.g. medical record review, interviewing, participant assessment, recruitment and retention.
Advanced written and verbal communication skills.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Variable Workdays: Variable Working Hours Start: 8:00AM Working Hours End: 5:00PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union Job Level: Individual Contributor Department: KPWHRI Travel: No

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Research Project Manager III

Location: Seattle, WA Job Number: 935773 Date posted: 7/08/2021

Description:
Oversees and implements research projects of high complexity in a variety of health-related or programmatic areas of research. Leads the project team and oversees daily operational activities of the project, including hiring and supervising study staff and managing participant recruitment/enrollment and data collection. Ensures compliance with grant/contract and regulatory requirements. Collaborates on study design and protocol development. Develops study materials and Institutional Review Board (IRB) applications. May participate in study analyses, quality assurance, and data interpretation. May participate in the dissemination of research findings. Communicates with Principal Investigator (PI) regarding progress of research. Manages or oversees administrative resources by conducting long-range project planning and developing and managing project budgets. Meets quality standards and deliverables during all phases of the res

Basic Qualifications:
Experience

Minimum five (5) years of direct supervisory experience.
Minimum ten (10) years of experience managing sponsored research projects, including multi-site or complex studies with progressively increasing level of responsibility, or a commensurate combination of education and experience managing sponsored research projects.

Education

Bachelor's degree.

License, Certification, Registration

Additional Requirements:

Excellent communication, interpersonal, and written skills, with ability to relate to diverse multidisciplinary teams of scientists, analysts, clinicians, and project staff.
Excellent organizational and project management skills.
Exceptional supervisory skills, including change management, conflict resolution, coaching/mentoring.
Effective leadership skills, including critical thinking, sound judgment, systems thinking, and holding self & others accountable.
Ability to balance confident decision-making with respectful collaboration and judicious reliance on others' counsel.
Recognized as an expert, mentor, and spokesperson by peers.
Extensive knowledge of research design and methodology.
Specific knowledge of federal reporting requirements.
Expertise in budget development and management.
Relevant computer proficiency.
Demonstrated ability to implement research protocols; Demonstrated ability to manage complex research studies.

Preferred Qualifications:

Seven (7) years of direct supervisory experience.
Twelve (12) years of experience managing sponsored research projects, including multi-site or complex studies with progressively increasing level of responsibility, or a commensurate combination of education and experience managing sponsored research projects.
All minimum requirements plus strong background in epidemiology and extensive quantitative and qualitative skills including familiarity with basic statistical methods.
Expert knowledge of health care or biomedical research design and methodology.
Expertise in relevant area of specialization (e.g. survey methodology, clinical trials, etc.)
Master's degree or higher in health sciences or health-related discipline requiring a research-based thesis.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Variable Working Hours Start: Variable Working Hours End: Variable Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union Job Level: Manager with Direct Reports Department: KPWHRI Travel: No

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Learn about

Our Mission

Our culture

About 300 people work at Kaiser Permanente Washington Health Research Institute (KPWHRI) with a commitment to improving health care for all. In return, the Institute provides competitive wages and excellent benefits, including medical coverage for permanent staff and eligible dependents from the first day of work. We have a relaxed and intellectually stimulating working environment and we value diversity.

We work on about 340 research projects at any given time. Many are multi-site studies conducted in collaboration with researchers from other health care and academic organizations, including the University of Washington, Fred Hutchinson Cancer Research Center, and other leading research institutions.

Our offices and research clinic are located in downtown Seattle, close to South Lake Union and Seattle’s biotech community.