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Career Opportunities

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Research specialist Kayne Mettert and Claire Allen, MPH, an implementation and evaluation associate in the Learning Health System Program.


Kaiser Permanente Washington Health Research Institute hires talented professionals to join us in our mission to improve health and health care for all. Below are a select openings. For information on other career opportunities at Kaiser Permanente Washington Health Research Institute, check Kaiser Permanente Washington's job site.

Open positions


 

Research Project Manager I

Location: Seattle, WA Job Number: 929297 Date posted: 12/10/2020

Description:
The Kaiser Permanente Washington Health Research Institute located in Seattle, WA, is seeking a Research Project Manager I. The ideal candidate is highly organized, possesses excellent verbal and written communication skills, and is flexible, adaptable and comfortable working in a fast-paced research environment. S/he will ideally have experience working in mental health research, managing clinical trials, and working on large scale multi-site, federally funded research. They should also have direct experience supervising, training, and mentoring other staff. Excellent skills in Microsoft Office suite of products required.

Applicants who represent the broad range of diversity and lived experiences in our communities are strongly encouraged to apply.

Under the direction of scientific leadership, oversees and implements research projects of low to medium complexity (or phases of more complex projects) in a variety of health-related areas. Leads the project team and oversees the daily operational activities of the project, including hiring and supervising study staff, and managing participant recruitment/enrollment and data collection. Ensures compliance with grant/contract and regulatory requirements. Participates in the development of study materials and Institutional Review Board (IRB) applications. Communicates with Principal Investigator (PI) regarding progress of research. Manages administrative resources by conducting long-range project planning and developing and managing project budgets. Meets quality standards and deliverable requirements during all phases of the research project life cycle from research application development to project closeout.

Essential Responsibilities:

  • Project Planning, Implementation & Quality Assurance: Create and maintain timelines, ensuring adherence to milestones, prioritizing study tasks, and reviewing progress. Attend and/or facilitate meetings.  With appropriate guidance, develop study materials, recruitment procedures, data collection instruments and tracking systems. Oversee recruitment & data collection. Develop/implement data quality procedures.  Liaise across organizational departments to facilitate coordinated strategies to effectively implement research protocols. Create/maintain operational documentation. Continuously identify/implement process improvements to enhance team functioning. May champion key technical/operational needs to management.
  • Budget Management: Develop and manage study budgets of low to medium complexity. Identify/forecast personnel and other resource requirements (including long-range forecasting across multiple budget years).  Coordinate and/or approve labor distribution for staff charging effort to project. Assure timely submission of budget related items for grant and contract applications. Approve and reconcile project-related budget expenditures. Forecast expenditures, monitor spending, and identify discrepancies using available financial tools.  Anticipate budget variances and, with guidance, implement corrective measures when indicated.
  • Funding & Regulatory Compliance: Prepare IRB applications, modifications, and annual continuation reports. Ensure compliance with IRB and HIPAA regulations. Ensure adherence to federal or other agency requirements. Prepare and maintain Data Use Agreements and other data compliance documentation. May monitor subcontracts to ensure compliance, under direction of PI. Under direction of PI, prepare and submit sections of study progress reports as needed.
  • Communication, Supervision & Leadership: Hire, train, and supervise project staff. Facilitate effective communication among study personnel, collaborators, and consultants. May serve as an active member of the unit and KPWHRI by participating in workgroups. Share best practices across the unit.
  • Science & Analysis: Assist in development, preparation and timely submission of new research proposals.  Under direction of PI, assist with analyses, interpretation of data, and preparation of technical reports, manuscripts, posters, and/or presentations.  May interact with programmers on the development of plans for ongoing programming activities.

Basic Qualifications:
Experience

  • Minimum one (1) year of direct or matrix supervisory experience.
  • Minimum two (2) years of experience managing sponsored research projects or a commensurate combination of education and experience managing sponsored research projects.

Education

  • Bachelor's degree.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Strong communication, interpersonal, and written skills, with ability to relate to diverse multidisciplinary teams of scientists, analysts, clinicians, and project staff.
  • Strong organizational and project management skills.
  • Strong supervisory skills.
  • Knowledge of research design and methodology.
  • Working knowledge of federal reporting requirements.
  • Familiarity with budget development and management.
  • Able to read and interpret financial data.
  • Relevant computer proficiency.
  • Ability to work independently.
  • Demonstrated ability to implement research protocols.

Preferred Qualifications:

  • One (1) year direct supervisory experience.
  • Three (3) years of experience managing sponsored research projects or a commensurate combination of education and experience managing sponsored research projects.
  • Master's degree in health sciences or health-related discipline requiring a research-based thesis.
  • Quantitative skills including familiarity with basic statistical methods.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon-Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: Yes, 5 % of the Time

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Research Project Manager II

Location: Seattle, WA Job Number: 929300 Date posted: 12/10/2020

Description:
The Kaiser Permanente Washington Health Research Institute, located in Seattle, WA, is seeking a Research Project Manager II. The ideal candidate is highly organized, possesses excellent verbal and written communication skills, and is flexible, adaptable and comfortable working in a fast-paced research environment. S/he will ideally have experience working in mental health research, managing clinical trials, and working on large scale multi-site, federally funded research. They should also have direct experience supervising, training, and mentoring other staff. Excellent skills in Microsoft Office suite of products required. Applicants who represent the broad range of diversity and lived experiences in our communities are strongly encouraged to apply.

In collaboration with scientific leadership, oversees and implements research projects of medium to high complexity in a variety of health-related areas. Leads the project team and oversees the daily operational activities of the project, including hiring and supervising study staff, and managing participant recruitment/enrollment and data collection. Ensures compliance with grant/contract and regulatory requirements. Provides input on study design. Develops study materials and Institutional Review Board (IRB) applications. May participate in study analyses, quality assurance, and data interpretation. Communicates with Principal Investigator (PI) regarding progress of research. Manages administrative resources by conducting long-range project planning and developing and managing project budgets. Meets quality standards and deliverable requirements during all phases of the research project life cycle from research application development to project closeout.

Essential Responsibilities:
Project Planning, Implementation & Quality Assurance:

  • Create and maintain timelines, ensuring adherence to milestones, prioritizing study tasks, and reviewing progress
  • Plan/facilitate meetings (internally & multi-site) and develop content (agendas/minutes)
  • Develop study materials, recruitment procedures, data collection instruments and tracking systems
  • Oversee recruitment & data collection
  • Develop/implement data quality procedures
  • Liaise across organizational departments, facilitating coordinated strategies to effectively implement research protocols
  • Create/maintain operational documentation
  • Problem-solve on recruitment/retention, quality assurance, and resource allocation issues
  • Continuously identify/implement process improvements to enhance team functioning
  • Champion key technical/operational needs to management
  • May develop/maintain virtual sites or collaboration tools for multi-site content and data sharing

Communication, Supervision & Leadership:

  • Hire, train, and supervise project staff
  • Mentor staff as appropriate
  • Facilitate effective communication among study personnel, collaborators, and consultants
  • Facilitate review and approval of contracts with outside vendors and independent contractors
  • Develop and maintain project communication platforms such as newsletters or websites
  • Serve as an active member of the unit and KPWHRI by participating in workgroups & improvement initiatives
  • Share best practices across the unit

Budget Management:

  • Develop and manage study budgets of medium complexity
  • Identify/forecast personnel and other resource requirements (including long-range forecasting across multiple budget years)
  • Participate in priority setting and resource allocation decisions, and take actions to meet resource needs
  • Coordinate and/or approve labor distribution for staff charging effort to projects
  • Assure timely submission of budget related items for grant and contract applications
  • Approve and reconcile project-related budget expenditures
  • Forecast expenditures, monitor spending, and identify discrepancies using available financial tools
  • Anticipate budget variances and independently implement corrective measures when indicated

Funding & Regulatory Compliance:

  • Prepare IRB applications, modifications, and annual continuation reports
  • Ensure compliance with IRB and HIPAA regulations
  • Ensure adherence to federal or other agency requirements
  • Prepare and maintain Data Use Agreements and other data compliance documentation
  • May monitor subcontracts to ensure compliance, under direction of PI
  • May manage multi-site IRB approval where KPWHRI is the IRB of record for multiple sites
  • In collaboration with PI, prepare and submit study progress reports as needed

Science & Analysis/Research Collaboration:

  • Assist in development, preparation and timely submission of new research proposals
  • Independently prepare sections of new research proposals as appropriate
  • As project needs dictate, conduct analysis and interpretation of data
  • Contribute to the dissemination of research findings through collaboration on papers and presentations
  • Interact with programmers and collaborate on the development of plans for analysis and ongoing programming activities

Basic Qualifications:
Experience

  • Minimum three (3) years of direct or matrix supervisory experience.
  • Minimum five (5) years of experience managing sponsored research projects, including multi-site or complex studies with progressively increasing level of responsibility, or a commensurate combination of education and experience managing sponsored research projects.

Education

  • Bachelor's degree.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Excellent communication, interpersonal, and written skills with ability to relate to diverse multidisciplinary teams of scientists, analysts, clinicians and project staff.
  • Strong organizational and project management skills.
  • Strong supervisory skills.
  • Demonstrated knowledge of research design and methodology.
  • Specific knowledge of federal reporting requirements.
  • Strong grounding in budget development and management.
  • Relevant computer proficiency.
  • Ability to work independently.
  • Demonstrated ability to implement research protocols.

Preferred Qualifications:

  • Three (3) years of direct supervisory experience.
  • Six (6) years of experience managing sponsored research projects, including multi-site or complex studies with progressively increasing level of responsibility, or a commensurate combination of education and experience managing sponsored research projects.
  • Familiarity with basic statistical methods.
  • Thorough knowledge of health care or biomedical research design and methodology.
  • Demonstrated ability to manage complex research studies.
  • Expertise in relevant area of specialization (e.g. survey methodology, clinical trials, etc.)
  • Master's degree in Health Sciences or health-related discipline requiring a research-based thesis.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon-Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: Yes, 5 % of the Time

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Research Project Manager III

Location: Seattle, WA Job Number: 924853 Date posted: 12/04/2020

Description:
The ideal candidate is highly organized, possesses excellent verbal and written communication skills, and is flexible, adaptable and comfortable working in a fast-paced research environment. S/he will ideally have experience working in mental health research, managing clinical trials, and working on large scale multi-site, federally funded research. They should also have direct experience supervising, training, and mentoring other staff. Excellent skills in Microsoft Office suite of products required. Applicants who represent the broad range of diversity and lived experiences in our communities are strongly encouraged to apply.

Oversees and implements research projects of high complexity in a variety of health-related or programmatic areas of research. Leads the project team and oversees daily operational activities of the project, including hiring and supervising study staff and managing participant recruitment/enrollment and data collection. Ensures compliance with grant/contract and regulatory requirements. Collaborates on study design and protocol development. Develops study materials and Institutional Review Board (IRB) applications. May participate in study analyses, quality assurance, and data interpretation. May participate in the dissemination of research findings. Communicates with Principal Investigator (PI) regarding progress of research. Manages or oversees administrative resources by conducting long-range project planning and developing and managing project budgets. Meets quality standards and deliverables during all phases of the research project life cycle from research application development to project closeout. Works with research operations leadership to mentor and train staff, build and maintain scientific quality, and implement strategies to continuously improve study management protocols and procedures. Understands and manages crucial interactions between enterprise-wide business and clinical environments, project implementation, and achievement of scientific aims.

Essential Responsibilities:

  • Project Planning, Implementation & Quality Assurance:  Create/oversee creation and maintenance of timelines, ensuring adherence to milestones, prioritizing study tasks, and reviewing progress.  Plan/facilitate meetings (internally & multi-site) and develop content (agendas/minutes).  Develop/oversee development of study materials, recruitment procedures, data collection instruments and tracking systems.  Oversee recruitment & data collection.  Develop/implement data quality procedures.  Liaise across organizational departments, facilitating coordinated strategies to effectively implement research protocols.  Create/maintain operational documentation.  Problem-solve on recruitment/retention, quality assurance, and resource allocation issues.  Continuously identify/implement process improvements to enhance team functioning.  Champion key technical/operational needs to management.  Develop/maintain virtual sites or collaboration tools for multi-site content and data sharing.
  • Communication, Supervision & Leadership: Hire, train, and supervise project staff.  Facilitate effective communication among study personnel, collaborators, and consultants.  May serve as primary point of contact for subcontractors and funding agency officers. Manage contracts with outside vendors and independent contractors.  Develop/maintain project communication platforms such as newsletters or websites.  Play leadership role within the unit and KPWHRI by participating in workgroups & improvement initiatives and taking on ad hoc work.  May play leadership role in multi-site networks.  Train/mentor other Project Managers (PMs), faculty, unit managers, and staff.  May act as matrix or direct supervisor for other PMs.  Identify/promote best practices across the unit and KPWHRI.  When working in a programmatic area of research, may determine priorities and allocation of shared resources, participate in strategic planning, and monitor ongoing & anticipated project needs.
  • Budget Management: Oversee the development and management of budgets for highly complex research projects (including multifaceted or multi-site studies).  Identify/forecast personnel and other resource requirements (including long-range forecasting across multiple budget years).  Participate in priority setting and resource allocation decisions, and take actions to meet resource needs.  Coordinate and/or approve labor distribution for staff charging effort to projects.  Assure timely submission of budget related items for grant and contract applications.  Approve and reconcile project-related budget expenditures.  Forecast expenditures, monitor spending, and identify discrepancies using available financial tools.  Anticipate budget variances and independently implement corrective measures when indicated.
  • Funding & Regulatory Compliance: Prepare IRB applications, modifications, and annual continuation reports.  Ensure compliance with IRB and HIPAA regulations.  Ensure adherence to federal or other agency requirements.  Prepare and maintain Data Use Agreements and other data compliance documentation.  May monitor subcontracts to ensure compliance, under direction of PI.  Manage multi-site IRB approval where KPWHRI is the IRB of record for multiple sites.  In collaboration with PI, prepare and submit study progress reports as needed.  Maintain comprehensive knowledge of federal and other agency grant & contract management policies to be able to serve as a resource to other PMs.
  • Science & Analysis/Research Partnership:  Assist in development, preparation and timely submission of new research proposals.  Independently prepare sections of new research proposals.  As project needs dictate, conduct analysis and interpretation of data.  Participate in research study design.
  • Independently write technical reports.  Provide consultation in particular areas of expertise to project team members.  Contribute to study manuscripts as a lead or co-author.  Disseminate research findings through presentations and/or posters.  Extensive interaction with programmers, which may include: collaborating on the development of plans for study design and analysis; providing guidance or setting priorities for ongoing programming activities; participating in the review of analytic tables/results.

Basic Qualifications:
Experience

  • Minimum five (5) years of direct supervisory experience.
  • Minimum ten (10) years of experience managing sponsored research projects, including multi-site or complex studies with progressively increasing level of responsibility, or a commensurate combination of education and experience managing sponsored research projects.

Education

  • Bachelor's degree.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Excellent communication, interpersonal, and written skills, with ability to relate to diverse multidisciplinary teams of scientists, analysts, clinicians, and project staff.
  • Excellent organizational and project management skills.
  • Exceptional supervisory skills, including change management, conflict resolution, coaching/mentoring.
  • Effective leadership skills, including critical thinking, sound judgment, systems thinking, and holding self & others accountable.
  • Ability to balance confident decision-making with respectful collaboration and judicious reliance on others' counsel.
  • Recognized as an expert, mentor, and spokesperson by peers.
  • Extensive knowledge of research design and methodology.
  • Specific knowledge of federal reporting requirements.
  • Expertise in budget development and management.
  • Relevant computer proficiency.
  • Demonstrated ability to implement research protocols; Demonstrated ability to manage complex research studies.

Preferred Qualifications:

  • Seven (7) years of direct supervisory experience.
  • Twelve (12) years of experience managing sponsored research projects, including multi-site or complex studies with progressively increasing level of responsibility, or a commensurate combination of education and experience managing sponsored research projects.
  • All minimum requirements plus strong background in epidemiology and extensive quantitative and qualitative skills including familiarity with basic statistical methods.
  • Expert knowledge of health care or biomedical research design and methodology.
  • Expertise in relevant area of specialization (e.g. survey methodology, clinical trials, etc.)
  • Master's degree or higher in health sciences or health-related discipline requiring a research-based thesis.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon-Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Research and Development Department: KPWHRI Travel: Yes, 5 % of the Time

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Research Associate II & III 

Location: Seattle, WA Job Number: 923968 and 906368  Date posted: 12/10/2020

Kaiser Permanente Washington Health Research Institute (KPWHRI) (https://www.kpwashingtonresearch.org/ ) is seeking a fulltime Master’s or PhD-level research scientist (Research Associate II or III) to collaborate on social health research and implementation

Ideal applicants will have experience:

  • working across research and health care delivery system partners, and
  • communicating effectively with a wide variety of stakeholders to understand and improve the impacts of social health factors in the context of health care (e.g. housing, food, social isolation, digital literacy, access to care and other factors that undermine or bolster total health). 

We are looking for applicants who can synthesize literature, inform and execute an evaluation plan, facilitate workgroups (researchers, delivery system leaders, patient partners), and contribute to the dissemination of learnings to lay and academic audiences. Experience with implementation science would be excellent, as would expertise in either quantitative or qualitative methods.

KPWHRI is an internationally recognized research organization (https://www.kpwashingtonresearch.org/) that conducts epidemiologic, health services, preventative, and clinical research to improve health, health equity, and health care. The Institute’s research is primarily funded through federal grants and contracts that total more than $60 million annually. KPWHRI’s position within Kaiser Permanente Washington (www.kp.org/wa), a not-for-profit health care delivery system in the Pacific Northwest, provides a natural laboratory to leverage healthcare data to study important health issues through clinical trials and observational studies. KPWHRI has over 300 employees, including a faculty of over 40 doctorate-level scientists trained in medicine, epidemiology, behavioral science, and biostatistics. KPWHRI is part of a vibrant regional research community including the University of Washington, Fred Hutchinson Cancer Research Center and Seattle Veterans’ Affairs Medical Center.

Requirements of this position include: excellent oral and written communication skills and a strong interest in working collaboratively with faculty, staff, and students from a wide range of disciplines, cultures, and backgrounds. Applicants who represent the broad range of diversity and lived experiences in our communities are strongly encouraged to apply.

To apply:
Please submit a letter of interest & CV (or resume) via KP’s online application system using one of these links:

RA II (4 years of experience with a Master’s or 2 years of experience with a PhD): https://www.kaiserpermanentejobs.org/job/seattle/associate-research-ii/641/18104094

RA III (10 years of experience with a Master’s or 4 years of experience with a PhD): https://www.kaiserpermanentejobs.org/job/seattle/associate-research-iii/641/18104089

Questions about the position can be directed to Katie Coleman, Director, MacColl (Katie.F.Coleman@kp.org) or Shalah Smith, TA Consultant (Shalah.Smith@kp.org). Additional application procedures may be required.  For full consideration, submit materials by January 8, 2021; however, review of applications will continue until the position is filled.  Salary will be commensurate with qualifications. 

 Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

This position supports Kaiser Permanente’s code of conduct and compliance by adhering to all laws and regulations, accreditation and licensure requirements, and internal policies and procedures.

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Pre-Award Research Admin III

Location: Seattle, WA Job Number: 921500 Date posted: 11/27/2020

Description:
APPLICANTS WHO REPRESENT THE BROAD RANGE OF DIVERSITY AND LIVED EXPERIENCES IN OUR COMMUNITIES ARE STRONGLY ENCOURAGED TO APPLY.

The Pre-Award Research Administrator III (RA-III) is a member of Financial Research Administration (FRA) who collaborates with and provides guidance to teams of scientific faculty and research operations staff in the submission of grant and contract proposals to government agencies and private organizations for the Washington region. The RA-III interprets funder application procedures, requirements and regulations and advises research faculty and support staff on the implications to the application. Develops timelines for the application process. Develops budgets and budget justifications according to the funder requirements and institutional policies. Serves as subject matter expert to over 60 scientific faculty and the Pre-Award team. Prepares Research Performance Progress Reports (RPPR)s for funded projects. Prepares documents, including reports of faculty Other Support for RPPRs and Just-In-Time requests; Prepares annual and final progress reports; continuation applications, prior approval and carryforward requests and other requests as needed. Provides analytical problem solving to resolve issues on newly funded and ongoing projects. Serves as an engaged member of Pre-Award and Financial Research Administration teams to promote continuous improvement of institutional procedures, policies and processes as well as personal development of other team members. The RA-III will assume a leadership role within the Pre-Award group and sustaining team through direct mentorship of RA-Is and RA-IIs. 

Essential Responsibilities:

Proposals and Pre-Award Management:

  • Leads application/proposal preparation process and submission activities; including multi-site, multiple PI, and program project grants, and federal contract proposals, to ensure all deadlines, requirements and approvals are met.
  • Counsels project scientific faculty and project teams on agency policies and regulatory issues.
  • Develops and maintains accurate budget and budget justification documents that are in compliance with both funder and institutional polices, as well as any requirements by Prime applicants when we are a subawardee.
  • Uses appropriate information and resources and solicits diverse input from other to make informed decisions.
  • Communicates requirements and deadlines to subawardee grant staff.
  • Tracks progress of subawardee budgets and documentation to ensure timely receipt of materials
  • Identifies and resolves potential conflicts between funder and institutional policies and regulations.
  • Provides Quality Assurance reviews of budget and justification documents for other team member's projects to ensure accuracy.
  • Responds to Just-In-Time requests from funders with appropriate materials:
  • Develops accurate Other Support information and collects human subjects training certification. 
  • Facilitates response to funder's request for reductions to budgets or changes in scope of work prior to award.
  • Reviews incoming Notices of Award for accuracy and special terms and conditions.
  • Reviews incoming subaward agreements for accuracy and special terms and conditions.
  • Provide ongoing support, tracking and review of complex projects in collaboration with appropriate team members
  • Provides leadership and mentorship to RA-Is and RA-IIs on complex proposals.
  • Conducts final Grants and Contracts (GCA) review of proposals to check for completeness, accuracy and compliance.

Project Continuation Activities:

  • Prepare Research Performance Progress Reports (RPPR)s for funded projects.
  • Develop future year budgets in collaboration with the research team to address any budget modifications or reductions.
  • Communicate with subawardees to coordinate and gather budgets, OS and other required documents.
  • Track receipt of documents, check for accuracy and ensure timelines are met.
  • Gather all required documentation and enter into eRA Commons.
  • Prepare Final RPPRs for completed projects.  
  • Respond to questions from faculty and project staff about deadlines, funder/sponsoring agency rules and regulations, allowable costs.

Communication and Leadership Activities:

  • Train and mentor fellow research administrators and other research staff in grant and contract proposal and budget development
  • Provide guidance and communication with study personnel, post-award administration, finance and collaborating institutions, to proactively resolve issues or concerns during contracting, project start-up or once the project has become active.
  • Actively monitor funders for new policies or procedures and advise study teams on changes or impacts to ongoing projects.
  • Acts with integrity and consistently delivers as promised.
  • Mentors RA-Is and RA-IIs on internal policies, procedures and processes.
  • Participates in new hire candidate interviews and provide feedback to the team and team manager.
  • Participate in Open Session interviews of senior leadership to ensure Pre-Award concerns are represented.
  • Shares knowledge and feedback, contributing to the learning of others.
  • Helps others to achieve shared objectives and works with others to provide the best of KP to customers and stakeholders.
  • Consistently provides equitable, superior and culturally appropriate service to each other, the Institute and KP members and stakeholders.
  • Serve as an active member of KPWHRI, FRA, and GCA by participating in various workgroups and committees.
  • Responsible for performance of the work of others on the sustaining team, while at the same time participating in the work itself
  • Implements manager initiatives, oversees work to ensure satisfactory results in an expeditious manner
  • Makes recommendations as to what to do when situations arise that have no precedent or standard method for performing the work.
  • Exercises discretion and independent judgment in setting priorities, determining methods, and troubleshooting issues for other team members.
  • Facilitates development opportunities for RA-I/RA-II team members.
  • Develops training materials for RA-I/RA-II team members.

Continuous Improvement Activities:

  • Commits to and achieves sustained, effective change by seeking out diverse perspectives.
  • Participate in team efforts on an ongoing basis to improve business processes using Kaiser Permanente's lean improvement methodology.
  • Adhere to standard work practices and established norms.
  • Continuously evaluate standard practices for process improvement/streamlining opportunities.
  • Participate in Pre-Award, GCA and FRA continuous improvement meetings, activities and committees.

Basic Qualifications:
Experience

  • Minimum five (5) years of experience in pre-award and/or post-award grant/contract work in a research environment or related field with relevant experience.

Education

  • Bachelor's degree OR a minimum four (4) years of directly related experience.
  • High School Diploma OR General Education Development (GED) required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Ability to develop complex spreadsheets.
  • Ability to analyze and synthesize data from various sources.
  • Expert level knowledge of federal and non-federal policy and regulatory issues related to grant/contract funded work.
  • Strong attention to detail and high degree of accuracy.
  • Ability to work independently, as well as both leading and working as part of a team.
  • Must have excellent proofreading skills.
  • Must have knowledge and skills in Microsoft Office - especially Excel, Word; and Adobe Acrobat, extensive knowledge of National Institutes of Health (NIH) and other funding source's policies and procedures.
  • Ability to serve in a lead role and provide guidance to RA-I/RA-II and staff.
  • Ability to problem-solve complex grant/contract issues.
  • Able to interpret complex policy and regulatory issues.

Preferred Qualifications:

  • Experience working in a deadline-driven environment and developing project budgets.
  • Experience working within a highly regulated industry.
  • Experience managing multiple applications and/or proposals simultaneously.
  • Sets and maintains high standards of work produced by the team. Interprets KP cascading goals to ensure alignment with GCA goals.
  • Knowledge of policies and procedures of research funding sources, especially National Institutes of Health; ability to provide trusted counsel to principal investigators and project teams on agency and regulatory issues.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon-Fri Working Hours Start: Variable Working Hours End: Variable Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributer Job Category: Research and Development Department: KPWHRI Travel: Yes, 5% of the Time

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Director of Communications

Location: Seattle, WA Job Number: 915548 Date posted: 11/02/2020

Description:
KAISER PERMANENTE WASHINGTON HEALTH RESEARCH INSTITUTE (KPWHRI) IS AN INTERNATIONALLY RECOGNIZED ORGANIZATION THAT IMPROVES HEALTH, WELL-BEING, AND HEALTH EQUITY FOR OUR MEMBERS AND ALL COMMUNITIES THROUGH COLLABORATIVE RESEARCH AND EVALUATION. WE ARE SEEKING A DIRECTOR OF COMMUNICATIONS WHO IS INTERESTED IN WORKING IN AN ENERGETIC, FAST PACED RESEARCH ENVIRONMENT THAT VALUES DIVERSITY AND INCLUSION. IDEAL CANDIDATES WILL POSSESS STRONG LEADERSHIP SKILLS IN MENTORING, TEAM BUILDING, AND PERFORMANCE MANAGEMENT AND HAVE EXPERIENCE WITH STRATEGIC PLANNING, PUBLIC RELATIONS, AND COMMUNICATIONS CONSULTATION. IT IS IMPORTANT THAT CANDIDATES HAVE EXCELLENT COMMUNICATION, ORGANIZATIONAL AND INTERPERSONAL SKILLS AND CAN WORK WITH CUSTOMERS FROM A BROAD RANGE OF BACKGROUNDS. APPLICANTS WHO REPRESENT THE RICH DIVERSITY AND LIVED EXPERIENCES OF OUR COMMUNITIES ARE STRONGLY ENCOURAGED TO APPLY.

Leads and directs the planning and implementation of communication programs for Kaiser Permanente of Washington Health Research Institute (KPWHRI) that supports its mission in alignment with that of the larger Kaiser Foundation Health Plan of Washington (KPWA) region. Leads the KPWHRI Communications Unit, which includes media relations, community relations, social media, event sponsorship, scientific editing, plain-language consultation, and creating services (graphic design, video, writing, and editing). Ensures that KPWHRI's communications products comply with regulatory policies, are of high professional quality, and well represent KPWA and KPWHRI in a variety of venues and media. Directs and encourages productive, collaborative working and consulting relationships with other Kaiser Permanente departments regionally and nationally (e.g., Public Relations, Communications, Brand Management; Marketing; Community Health, etc.). Enhances Kaiser Permanente's reputation and brand by building a sustainable communications infrastructure and platform that supports growing effective relationships with a variety of audiences and stakeholders, including research funders, journals, collaborators, participants; Kaiser Permanente members; and the general public.

Essential Responsibilities:

  • LEADERSHIP and MANAGEMENT: Direct, manage, and develop KPWHRI's Communications Unit functions and resources, including media relations, community relations, traditional media, social media, event sponsorship, scientific editing, plain-language consultation, and creative services (graphic design, video, writing, and editing). Lead the establishment and maintenance of necessary systems and standards for the Communications function in a health care and research environment. Provide mentoring and feedback to Communications Unit staff; conduct performance reviews. Oversee the Communications Unit budget. Develop and guide standard work and use strategic and operational plans and metrics to inform the effective use of communications resources.  Ensure KPWHRI Communications staff maintain a high level of consultative and communications competencies. Identify, contract, and oversee the quality of work produced by contractors.
  • SCIENTIFIC COMMUNICATION DOMAIN: In service of scientific dissemination, provide: Strategic oversight and management of KPWHRI editorial and graphics services. Consultation to KPWHRI faculty, affiliate faculty, and staff on communication strategies for their research projects and work with them to draft plans and coordinate implementation. Manage and direct KPWHRI Communications Unit staff and contractors in the implementation of such plans, including the development of study recruitment, consent, and intervention materials that meet high standards for health literacy, comprehension, and effectiveness, while ensuring the materials meet study objectives, regulatory requirements, corporate communications policies, and KPWA identity standards.
  • STRATEGIC COMMUNICATIONS DEVELOPMENT: Direct the development of a strategic communications plan that advances KPWHRI's mission and KPWA's reputation as a premiere research organization and learning health care system across key stakeholders in the community, region, and nation. Collaborate with KPWA Public Relations, Communications and Brand Management, Marketing, Physicians, National Research Communications, and others across the enterprise to ensure alignment of communications strategies in support of KPWA's business goals. Develop, manage, and implement strategies for communicating KPWHRI initiatives, research activities, and research findings to audiences within KPWA via a broad range of channels, including websites, newsletters, social media, meeting presentations, and special events.
  • REPUTATION DEVELOPMENT AND POSITIONING: Advance both KPWHRI's and KPWA's positive reputation and visibility across key stakeholders in the community, region, and nation. Combine public relations and community relations approaches, traditional media, social media, event sponsorship, leadership positioning, stakeholder relationship-building, and scientific dissemination to best position KPWA as a leader in health research and innovation. Direct KPWHRI's participation in collaborative communication activities among key external stakeholders-including scientific collaborators, research-funding institutions, publishers of scientific journals, and professional associations-in ways that enhance KPWA's reputation and KPWHRI's growth in influence.
  • EXECUTIVE COMMUNICATIONS CONSULTATION: Provide communications counsel to Institute leadership as needed. Inform KPWHRI executives' message and voice. Assist VP of Research, Health Care Innovation,other KPWHRI and KPWA leaders with high-profile presentations and articles that advance KPWHRI's reputation as a national leader in research and innovation. Provide strategic guidance and leadership for KPWHRI internal relations and communications activities.

Basic Qualifications:
Experience

  • Minimum ten (10) years of relevant experience successfully working in the fields of communications and/or journalism.

Education

  • Bachelor's degree in journalism, communications, public relations, media relations or a related field.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Media relations skills, editorial leadership, demonstrated knowledge and skill of the communications field, including public relations, media relations, marketing principals, research practices with respect to dissemination and publication.
  • Ability to manage a budget and develop proposals for resources linked to outcomes.
  • Ability to provide strategic planning and executive communications consultation.
  • Demonstrated ability to lead, develop and supervise a communications team and supervise design and other ancillary communications staff (e.g., writers, editors, visual arts, etc.).
  • Work effectively with a wide range of audiences and stakeholders.
  • Leadership and supervisory experience either as a people manager or as part of a cross-functional team.
  • Strong understanding of the related fields of marketing, advertising, promotion, branding, reputation, editing, and writing.

Preferred Qualifications:

  • Ten (10) years of additional experience in a health care organization and or a research institution that demonstrates familiarity with related regulations around publications and health care literacy.
  • Master's degree in health care, science, research, or communications.
  • Background in media relations, directing aspects of working with reporters, editors, and producers.
  • Strong understanding of editorial and media issues related to health literacy, informed consent, patient privacy, human subjects protections, and scientific publications.
  • Strong understanding of scientific methods, including ability to collaborate with scientific investigators.

Primary Location: Washington, Seattle, Met Park East 1730 Minor Ave. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon-Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Director/Senior Director Job Category: Communications Department: KPWHRI Travel: Yes, 5 % of the Time

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Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

Our culture

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About 300 people work at Kaiser Permanente Washington Health Research Institute (KPWHRI) with a commitment to improving health care for all. In return, the Institute provides competitive wages and excellent benefits, including medical coverage for permanent staff and eligible dependents from the first day of work. We have a relaxed and intellectually stimulating working environment and we value diversity.

We work on about 300 research projects at any given time. Many are multi-site studies conducted in collaboration with researchers from other health care and academic organizations, including the University of Washington, Fred Hutchinson Cancer Research Center, and other leading research institutions.

Our offices and research clinic are located in downtown Seattle, close to South Lake Union and Seattleā€™s biotech community.

Mentorship Award

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2020 mentorship awards go to Chester Pabiniak and Susan Shortreed

This year’s honorees inspire us with their unwavering dedication to helping colleagues grow and achieve — even from a distance.

Proud

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KPWHRI analyst ran international ultramarathon in Italy

KPWHRI's Ladia Albertson-Junkans recently ran for Team USA at the International Association of Ultrarunners Trail World Championships.

Read about it in Healthy Findings.